Liability for charges

After enrolling at Washburn, you are responsible for assessed tuition and fee charges, subject to the tuition refund schedule, even if you withdraw from some or all classes.

The Washburn statue is located in front of the Welcome Center at Morgan Hall.

  • Any outstanding account balance becomes due and payable when you have completely withdrawn from a term.
  • If you are considering withdrawing from one or more classes, be sure that you understand all financial implications before withdrawing.
  • Having tuition charges removed from your account does not necessarily mean there will be a refund. In fact, if withdrawal from one or more classes results in having financial aid removed as well, you may owe a balance.
  • If you withdraw from one or more classes, it may be necessary to return all or a portion of the Title IV financial aid (e.g. loans) received for the term, as required by Federal regulations. That means if you received excess financial aid you will have to repay Washburn University for a portion – or all – of that amount.
  • The University reserves the right to refund any credit balance arising from dropped classes back to the credit card used to pay for them.
  • The University will not release transcripts or diploma copies to:
    • Students with an outstanding balance from a prior term.
    • Students with a balance from the current term who are not enrolled in a payment plan.
    • Students with a balance from the current term who are enrolled in a payment plan but are not current on installments.

The Lincoln Hall residence hall opened in Fall 2016.

How to pay past-due student accounts

Arrangements to pay outstanding balances may be made by contacting the Business Office.

Failure to pay outstanding student account balances or make payment arrangements though the Business Office in a timely manner will result in the initiation of collection activities, including but not limited to:

  • Warning letters sent to the most recent address on record
  • Telephone calls to the most recent phone number(s) on record
  • Placement of the balance with the Kansas Debt Recovery System (Setoff program). Use of this system will result in additional fees being charged to you.
  • Placement of the balance with one or more collection agencies. This action may mean additional fees will be billed to you.

Washburn wants to work directly with you to resolve a past-due balance before collection agencies are involved. The Business Office will make every effort to contact you if you have an unpaid balance. However, it is ultimately your responsibility to make payment arrangements.  To speak with our collections specialist, please call 785.670.2033 during regular business hours.

Title IV holds are applied when a student completely withdraws after receiving some form of title IV funds during the term.  Title IV funds include federal loans, Pell grants, and SEOG.  A temporary charge is added to the student account (detail code TIVH) for an amount equal to the Title IV awarded in the term.  Once the Financial Aid Office has reviewed the awards to determine if any Title IV funds must be returned, the temporary charge is reversed and the account balance is updated.  

GET IN TOUCH WITH Business Office

Washburn University Business Office
Morgan Hall 103
1700 SW College Ave.
Topeka, KS 66621

Phone & Email
785.670.1156
business-office@washburn.edu

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