stay safe logo

Due to COVID-19, there are necessary adaptations and new rules required for all of us that will change our day-to-day interactions. At this time, we are instituting a combination of safety protocols for faculty, staff, and students. Flexible instructional design and changes to our academic calendar are outlined below to create a safe and healthy environment at Washburn.

If you have any questions regarding this information, or in general concerning issues related to the coronavirus, please email COVID@washburn.edu.

Reopening Information

Door Entry Signs will be installed at all of the entrances to all buildings.  Those will be installed by Facilties Services.  All signage in public spaces will be installed by Facilities

Send orders by submitting a facilities work request with the following information:

  1. Name
  2. Location
  3. Budget FOAPAL
  4. Which signage (poster and/or door sign)? Specify quantity. We do have some addtional designs available if you need other options. Contact Public Relations about those. If you have suggestions or a need for special wording on a poster, contact Public Relations at wurelations@washburn.edu. If you have a need, chances are somebody else does as well and we can print in bulk.
  5. Which arrows or Other Floor Signs? Quantity? Please specify where you would like to have the signs installed.  Those installations will be done by Facilities.

 

Poster options

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Poster #1 

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Poster #2

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Door Sign

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Social distancing arrows and floor signs

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As a part of the Campus re-opening efforts, Purchasing and Facilities Services acquired personal protective equipment (PPE) and cleaning supplies for use at all campus locations.  Individual departments are not to purchase PPE or cleaning supplies directly from outside vendors.  They are to submit a Facilities Service work order specifying the needed PPE and cleaning supplies, with the resulting costs charged back to a department provided FOAPAL.
 
To acquire PPE items: Departments should have an approved operational re-opening plan.Submit a work order request for the PPE and cleaning supplies needed.  List quantity of each item needed.
https://webtma-prod.wuad.washburn.edu:444/home.html
 
Items available:
Hand Sanitizer
Gloves
Disposable Masks (a cloth mask will be distributed to all faculty, staff, and students)
Disinfectant Spray
Paper Towels
Plexiglass
Floor Decals
Roll of Blue Tape (in lieu of floor decals)
Lysol Spray (future availability)
Clorox Wipes (future availability)

Resources for Students

Ichabods Moving Forward Financial Grants

Washburn University students who need immediate financial assistance to stay in school are eligible for grants. Grants can be used for rent, bills, food and other basic needs. Applications are accepted on an ongoing basis. Click here to learn more, donate or apply for a grant.

Ichabods Moving Forward (IMF) is a student-led philanthropic organization sponsored by the Washburn University Alumni Association and Foundation. IMF supports an emergency assistance fund for students going through unforeseen hardship.



Bods Feeding Bods Pantry

The Bods Feeding Bods Pantry is still open for anyone in the Washburn community who may need food and commodities. For the remainder of the semester, Bods Feeding Bods, located in Kuehne Hall 101, will be open Monday - Saturday, 3 -5 p.m. Bring a valid WU ID to get access. If you are unable to access the pantry during those hours, contact any of the below departments to make an appointment.

  • Counseling Services -- 670-3100
  • Learning in the Community (LinC) -- 670-1950
  • Mabee Library -- 670-2485
  • Office of the Associate Dean for Student Affairs -- 670-1672
  • Residential Living -- 670-1065
  • Washburn Police Department -- 670-1151

Due to stay-at-home orders and remote work, not all of these offices may be available at all times. If access is needed outside of Washburn University’s or the pantry’s normal hours of operation (within reason), Washburn University police officers and the RA on duty in the residence halls have the ability to assist individuals.

We expect need to increase as the ramifications of COVID-19 continue. A donation barrel is located just outside of the food pantry for those who are able to donate. Most-needed items include canned fruit; grains such as rice, ramen and pasta; shelf stable proteins such as peanut butter and canned chicken; canned “meals” such as soups, ravioli and beef stew; cereal and shelf stable milk; and hygiene products such as tampons, shampoo, soap and toilet paper (even if it is one roll in a plastic bag).

The federal government has provided emergency relief funding for student grants through the CARES Act. In addition to the CARES Act funding, Washburn has secured additional financial resources to assist students who may be experiencing financial difficulties. Students who have been financially impacted due to this pandemic may be eligible to receive one-time financial assistance.

Assistance

Students may apply for one-time assistance with specific expenses related to housing, food, health care, course materials, technology and/or child care. Awards will range from $100 to $6195. We will continue to award until all funds are exhausted.

Eligibility

All degree-seeking students who were enrolled during as of March 13, 2020, are eligible for one-time assistance from these funds. If you have received aid from a campus or college emergency fund before this date, you are still eligible to apply for this funding. Please request funds only if you are in immediate need.

We encourage students with urgent needs to apply once for emergency relief funds. We cannot guarantee the fulfillment of a second application at this time. As we process requests, we will review the fund balance and notify students if we have resources available to fulfill more requests.
Additional funds may be available to students who are enrolled in the summer 2020 terms.

Application Process

To apply for funding, complete and submit the application, checking every category from which you need assistance. Please indicate on the application if you have requested funding from another source in the past few months. There are many students facing unprecedented challenges due to COVID-19, and our goal is to offer support to the largest number possible. We will accept applications until funds are exhausted. Click here for the application: https://washburn.edu/admissions/paying-for-college/emergency-grant.html

Fund Distribution

A team from across the enrollment management division will process your application. An email will be sent communicating review of your application. Direct deposit is the quickest way to receive your emergency funds. If you have not set up your account for direct deposit, you can use this link https://www.washburn.edu/student-life/business-office/ibod/direct-deposit.html.

We understand you are facing time-sensitive needs, and we are working hard to get these funds to you as quickly as possible. Please continue to visit the COVID-19 link on Washburn.edu for the latest updates and details about fund distribution methods and other important information related to this virus.

Students without the computer or internet equipment necessary to be successful in their courses should contact mabeetechnology@washburn.edu or (785) 670-1550 to arrange for a loan of appropriate equipment, date.

Military Education Benefits – Students who plan to use a military education benefit or have questions about a benefit should contact Diversity and Inclusion at 785-670-1622 or email military.educationbenefits@washburn.edu or diversity.inclusion@washburn.edu

 

Student Disability Accommodations – Students who would like to request academic accommodations, building access or emotional support animals in the residence halls should contact Diversity and inclusion at 785-670-1622 or diversity.inclusion@washburn.edu or accommodations@washburn.edu

Resources for Faculty

D2L Training and Access:

https://www.washburn.edu/its/online-education/index.html

 

VPN & DUO:

https://www.washburn.edu/its/vpn.html

 

Skype for Business - Phone Service

https://www.washburn.edu/its/Skype/support.html

 

Zoom Training:

https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

 

Password Management

https://password.washburn.edu/WashburnSelfServiceInstructions.pdf

 

ITS Training Resources Webpage

https://washburn.edu/its/its-training.html

 

  • Accessibility
  • Accounts & Passwords
  • Argos Reporting
  • Banner
  • Check out Equipment
  • Classroom Technology
  • Hoonuit Virtual Training (users must login using their email and password to access the training)
  • Multimedia Production
  • My.Washburn
  • Network
  • Office365
  • Outlook Email and Calendar
  • Online Education & D2L
  • Phones & Skype
  • Printing Services
  • Security
  • Windows 10
  • Wireless (WiFi)
  • Zoom Video Conferencing

CTEL is regularly updating programs for faculty. Please check out their website regularly for an up-to-date schedule.

Are you feeling stuck? Reach out to the professionals for assistance!

If you need technical help, please contact Support at support@washburn.edu or 785.670.3000.
If you need teaching or pedagogical help, please contact the Center for Teaching Excellence and Learning at ctel@washburn.edu or 785.670.2835.

Academics and Financial Aid

The best way to reach the financial aid office is to email them at financialaid@washburn.edu. Responses will be sent within one business day.

The financial aid office is still committed to serving the Washburn community and may be able to assist students experiencing financial distress during the COVID-19 crisis. Options will vary depending on students’ Title IV aid eligibility and extenuating circumstances. The financial aid office must assess each student on a case-by-case basis to find the best possible solution. This is a complex process and each answer is unique.

 

Scholarships

Accommodations will be made for students with renewable scholarships that missed renewal requirements as a result of COVID-19. The financial aid office will assist with the following accommodations:

  • Allow amnesty for renewal requirements for the 2019-2020 semesters
  • If future renewal requirements are not met, the financial aid office will remove the spring 2020 semester and recalculate the renewal requirements
  • If future renewal requirements are still not met after the recalculation, students may submit a statement explaining their extenuating circumstances to financialaid@washburn.edu.

The Student One Stop is available in person from 8:00am to 5:00pm Monday through Friday. You may also reach the One Stop by phone at 785-670-2162 and email at sos@washburn.edu.
 
When meeting with One Stop staff in person, please respect physical distancing and mask wearing requirements.

Mabee Library’s main level is now open to WU students, faculty and staff 9 a.m. – 3 p.m., Monday - Friday.

For more information, visit washburn.edu/mabee.

Talk with Librarians

Live Chat is available with Mabee librarians from 8 a.m. - 5 p.m., Monday - Friday at washburn.edu/chat. 

Librarians are also available by phone at 785-670-2485 and by emailing refemail@washburn.edu 8 a.m. - 5 p.m, Monday - Friday.

Tutoring

The Tutoring and Writing Center is now providing tutoring services online. We can offer assistance in:

  • Writing
  • Psychology
  • Biology
  • Accounting
  • Chemistry

Learn more about the Tutoring and Writing Center at washburn.edu/tutoring.

For tutoring in math, please contact Dave Snyder: david.snyder@washburn.edu.

Online Success and Skillshops

Video Skillshops are available at washburn.edu/skillshops.

Tips for Online Success

If this is your first experience with online learning, you may need to adjust your study habits. This webpage has tips for staying organized, getting the most out of video lectures, adapting your usual strategies and more.

In response to the expanding global disruption caused by the spread of COVID-19 and the responsibility we owe to our students, faculty, staff and community, we have made the difficult decision to cancel all Washburn University study abroad programs scheduled to depart in May, June & July with immediate effect. The latest updates from the Centers for Disease Control and Prevention, the U.S. and foreign governments have led us to take this action.

We know that, for some, this end to ambiguity will come as a relief, and that for others this will be truly awful news. We, too, are disappointed that programs are canceled in response to the COVID-19 pandemic. However, we must put the safety and wellbeing of our students, faculty, staff and community above all other concerns, and we believe that this is the best path forward at this time.

The OIP will refund the WU Study Abroad Application fee for participants and work with the Business Office to refund additional fees where possible. We will work with the Endowment & VPAA to apply scholarship awards for students who have incurred non-refundable fees. For students who have not incurred fees we will defer scholarships for future program participation where possible.

We are asking our faculty who are leading programs to contact the travel providers to see what refunds are possible. For credit-bearing courses, we are asking faculty members to design alternative course requirements.

This cancellation decision does not apply to any Washburn University study abroad programs that have already departed, although we strongly encourage those on current programs to return home as soon as feasible. Travelers are urged to keep current on the spread of the virus and the latest travel advisories by visiting the Centers for Disease Control and Prevention website at https://wwwnc.cdc.gov/travel/destinations/list/

During this time the campus community should also stay apprised of the extent of the virus and the most current travel advisories at the Centers for Disease Control and Prevention website at https://wwwnc.cdc.gov/travel/destinations/list/

Student Employment

Supervisors were sent information from their department head and the student employment coordinator. Students have been notified to speak with their supervisor if they have any questions regarding their timesheets.

Temporary Withdrawal Process

Given the uncertainty and inherent stress of this situation, Enrollment Management is committed to reaching out to students contemplating withdrawing from the university.

Students who attempt to withdraw through their student account will be directed to send an email to total-withdrawal@washburn.edu. Staff will reach out to those students via phone and email to discuss their individual situation. Depending on the course of the conversation, we may direct students to other departments on campus, such as advising, to help resolve issues driving the withdrawal.

Financial Planning and Literacy

Jamie McEwen, financial literacy coordinator, is available to assist students with financial planning and maximizing financial aid opportunities. She can be reached via phone: 785-670-2767, or email: jamie.mcewen@washburn.edu. As with normal operations, all others in the financial aid office can assist with general questions.

In order to continue de-densifying the campus and to ensure we are focusing academic resources on enrolled, degree-seeking students, Washburn University has made the difficult decision to temporarily suspend the practice of allowing Kansas residents age 60 and older to audit credit courses, for the Summer and Fall 2020 Semesters. Washburn University deeply values the diversity and enrichment the 60+ Auditors program brings to the classroom and we are pained that circumstances require us to suspend this program. We look forward to the time when the 60+ Auditors program can safely and effectively resume.

Student Life

There are a few things about Residential Living that will look differently than in the past, but it is our plan to create a positive environment where students can engage with physical distancing requirements.  At this time, we are making the following plans, but recognize that COVID-19 recommendations/requirements are changing frequently and we may need to adapt:

  • Offering more options for single rooms (double as private)
  • Students are required to wear masks in an common area
  • Large gatherings of students in rooms, and lobbies will be minimized

Washburn Dining Services operational plan will accommodate social distancing requirements while providing students a quality dining experience. The plan may change throughout the semester to address any changes in COVID-19 requirements.

  • Dining room seating will be reduced so that students can maintain 6 feet of social distance while eating.
  • With reduced seating in the dining rooms, there will be options for takeout and for food service in other areas. Meals will be served on disposable paperware for eat-in and takeout options.
  • Face coverings meeting CDC recommendations are required in the dining centers except while people are eating.
  • Staff will follow additional cleaning and sanitation guidelines for dining halls and community spaces.

Washburn University faculty have been instructed to complete on-campus instruction on Friday, November 20, 2020.  This does not mean that classes/finals are over, just that face to face classes will no longer be meeting.  All final exams, assignments and projects will be completed remotely.

  • Residence Halls will close for Thanksgiving at 6:00 on Tuesday, November 24. Residents must receive approval to stay in the Residence Halls during the break.
  • Sunday, November 29th, Residential Living will reopen. Students will be allowed to return to complete their courses and finals, with the intention of checking out of the Residence Halls following their last scheduled final.
  • Residence Hall students will have the opportunity to check out of their rooms by Nov. 24th and complete their fall coursework at home. Students who check out (no need to move out) and turn their room key in, will receive the appropriate room credit. Meal plans roll over to the spring semester.
  • Students living in the Village will not be expected to check out, so no credits are planned.

If you have questions, or would like a single room, please contact resliving@washburn.edu

Washburn Dining Services operational plan will accommodate social distancing requirements while providing students a quality dining experience. The plan may change throughout the semester to address any changes in COVID-19 requirements. Dining room seating will be reduced so that students can maintain 6 feet of social distance while eating. With reduced seating in the dining rooms, there will be options for takeout and for food service in other areas. Meals will be served on disposable paperware for eat-in and takeout options. Face coverings meeting CDC recommendations are required in the dining centers except while people are eating. Staff will follow additional cleaning and sanitation guidelines for dining halls and community spaces.

Chartwells dining facilities are going cash-free as a preventative measure. Credit/debit cards and iCards are accepted. Dining hours/facilities are changing as residential changes are happening, please check back here for current availability.

  • Corner Store
    • Hot food options are available for lunch and dinner.
    • Monday - Friday, 10 a.m. – 5:30 p.m.
    • Students can use Lincoln meal plan swipes and dining dollars at the Corner Store. Lincoln swipes are not limited during these altered operations
  • Union Market
    • Closed until further notice

Office hours: M-F 8:00 – 5:00 (Closed 12-1 for lunch, and 4-5 for cleaning).

To request a telehealth (aka videochat) session by phone, call 785-670-3100, option 1. If we’re in session and unable to answer, please leave us a message. Be sure to include your phone number! You may also e-mail counseling@washburn.edu.

Counseling by phone is available 24 hours a day, call 785-670-3100 and select option 2. Translation services are available in more than 200 languages.

Counseling Services will be offering group sessions via Zoom again this fall. Anticipatd topics include coping and resiliency skills to help students through the COVID-19 pandemic. Contact them at counseling@washburn.edu to learn more or request specific support for your group or organization.

Visit Counseling Services webpage for more resources and information.

All members of the WU community should report any suspected symptoms of COVID-19. If they are COVID-19 symptomatic, they will be referred to Student Health Services. Student Health Services is located in Morgan 140. Clinic hours are 9 AM – 4 PM, Monday – Friday. Please call 785-670-1470 prior to coming to the clinic.

Please call 785-670-1470 to schedule an appointment or 785-670-1471 for medication refill requests.

Students with positive symptoms may be asked to go to one of several COVID-19 testing centers in the Topeka community. Other elements for mitigation include physical distancing, hygiene, quarantine, contact tracing, and supportive care for those infected.

Students and employees should contact Student Health Services immediately if one or more of the following concerns apply:

Have symptoms of COVID-19 (see list of symptoms below)

Have been in close contact (within 6 feet for 10 minutes or more without a facemask) with someone who has tested positive for COVID-19

Have been in close contact with someone who is symptomatic (person under investigation) who has been tested for COVID-19 and is awaiting results

Are symptomatic and been tested for COVID-19 and are awaiting results or have been told the test was positive

Have traveled internationally or to a high-risk location domestically

Symptoms of COVID-19

  • Fever above 100.3 F and/or chills or feeling hot (if no thermometer available)
  • Sore throat
  • New cough not related to chronic condition
  • Runny/stuffy nose/nasal congestion (not related to allergies or relieved by antihistamines)
  • Difficulty breathing, shortness of breath
  • Diarrhea with or without respiratory symptoms
  • Nausea and/or vomiting
  • Headache unrelated to a chronic condition
  • Fatigue
  • Muscle aches
  • Loss of sense of smell or taste
  • New rash/skin changes or COVID-19 toes
  • Pink eye

If, at any time, a student/employee feels sick or experiences flu-like symptoms, or is concerned they may have COVID-19 or are a close contact of someone who has COVID-19, the student should seek advice from Student Health Services, 785-670-1470. If it is after regular clinic hours, the student/employee may contact a community resource for assistance:

University of Kansas Health System – St. Francis Campus:

Complete the Self-Evaluation checklist located at www.kutopeka.com/coronavirus

or call 833-463-9362

Stormont-Vail Health:

Complete the pre-screening tool located at www.stormontvail.org/covid19/

or call 785-354-6000

Shawnee County Health Department:

Drive-Thru testing is available Tuesdays and Thursdays from 8:00 AM to 11:00 AM at New Mount Zion Baptist Church – 2801 SE Indiana Ave., Topeka, KS  66605.

Appointments are required and can be made by calling 785-251-4949

Supplies and appointment times are limited. Follow signage on location upon arrival.

Who can participate in Shawnee County’s appointment drive-thru testing?

  • Individuals living in Shawnee County; and
  • Those experiencing two or more symptoms of COVID-19 within the last 14 days.

 

What you need to know: 

  • We will be open Monday-Friday 11 am-7 pm, Saturday 10 am-1 pm and Sunday 12 pm-3 pm. An hour before we reopen each day will be spent cleaning all equipment and high touch areas.
  • Masks will be worn by all SRWC staff. Patrons must wear masks while entering the fcility and at all times in common area locations. Patrons may remove their mask while engaged in the workout.
  • Our staff will be cleaning as well but we need everyone to help with the cleaning process. DO NOT spray cleaner directly onto cardio machines as this can damage the equipment. Spray the towel first and then wipe.
  • A six-foot distance will be maintained between all equipment. This will be accomplished by taking the track offline and placing a few cardio and weight equipment out of service.
  • Patrons using free weights shall maintain six feet of separation except when a spotter is necessary. In this instance, workout groups shall be limited to two people.
  • Equipment checkout will be suspended for the summer semester but you are welcome to bring in your locks, balls, and mats to use.
  • Water fountains will be closed but the filling stations will remain open.
  • Basketball courts will be open but no pickup or organized games will be allowed.

Most departments are operating remotely during this time. The best way to reach people and departments is through email or phone.

Career Services

  • career-services@washburn.edu 
  • 785-670-1450
  • To schedule appointments, go to your Handshake account and schedule an appointment as usual. For the "appointment medium," select "Zoom video call." The career advisor will schedule a Zoom meeting and send you a link to click on to conduct the appointment. This will come to your Washburn email address. The advisor will also send some instructions about what you need to do before your meeting. If you do not have access to video, please note that in the appointment request - we can do phone also via Zoom or Skype.

 

Diversity and Inclusion

  • diversity@washburn.edu
  • 785-670-1622
  • Military Education Benefits – Students who plan to use a military education benefit or have questions about a benefit should contact Diversity and Inclusion at 785-670-1622 or email military.educationbenefits@washburn.edu or diversity.inclusion@washburn.edu
  • Student Disability Accommodations – Students who would like to request academic accommodations, building access or emotional support animals in the residence halls should contact Diversity and inclusion at 785-670-1622 or diversity.inclusion@washburn.edu or accommodations@washburn.edu

 

Student Involvement and Development

Other Important Information

Events scheduled on campus are following the Shawnee County Phase Reopening Plan. https://www.snco.us/HD/coronavirus.asp 

Questions? Please contact University Scheduling at universityscheduling@washburn.edu or 785-670-1725. The office is continuing services remotely.

Washburn's physical campus services are limited at this time. Many services are being offered remotely as faculty and staff work off-campus.

The Memorial Union building is open Monday - Friday, 7 a.m. - 5 p.m.

You may contact the following departments as indicated below.

University Scheduling

Ichabod Service Center

  • icard@washburn.edu
  • 785-670-1188
  • The office is open Tuesdays and Fridays, 10 a.m. - 1 p.m.

University Mailing and Printing Services (UMAPS)

  • Contact umaps-graphics@washburn.edu for your printing needs
  • The post office is open Monday, Wednesday and Thursday, 8 a.m. – noon. Tuesday and Friday hours are 8 a.m. - 1 p.m. and 2 - 3 p.m., with deliveries taking place 1 - 2 p.m. Mail can be picked up or dropped off during these times.

Chartwells Dining

  • steven.daab@compass-usa.com
  • 785-670-1864
  • The Corner Store is open Monday - Friday, 10 a.m. - 2 p.m., serving to-go hot lunch options as well as regular to go sandwiches, salads, fresh fruit, etc. Meal swipes can be used at the Corner Store through the summer.

The Ichabod Shop is open online.

Online ordering is available at www.ichabodshop.com and www.techshop.washburnbookstore.com. Orders will be processed Monday - Friday and will be shipped. For questions, email ichabodshop@washburn.edu.

The Mulvane Art Museum is closed through April 26. The Art Lab is closed until further notice.

Washburn University's Mabee Library created a resource center to help you find factual sources regarding COVID-19 and recognize false information and unreliable sources when you see them. 

Click here to visit Mabee Library's COVID-19 fact page.

 

For latest information from the Shawnee County Health Department, click here.

A Safer at Home Order has been issued for Topeka and Shawnee County. Beginning Thursday, March 26 at 12:01 a.m., residents will be directed to stay at home to help limit the spread of COVID-19.

 

With the situtation surrounding COVID-19 rapidly changing, please go to KDHE's COVID-19 Resource Center webpage for the latest information.

 

3/17/20

We will update this page regularly but if you want additional information about the situation on campus, you can email covid@washburn.edu and we'll get you an answer as quickly as we can.

For general information about the outbreak from a health viewpoint

Centers for Disease Control and Prevention: http://cdc.gov

 

COVID-19 CDC FAQ’s: https://www.cdc.gov/coronavirus/2019-ncov/faq.html

 

Information for help with managing mental health:

https://www.cdc.gov/coronavirus/2019-ncov/prepare/managing-stress-anxiety.html

 

How to care for yourself and/or others:

https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html

https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/caring-for-yourself-at-home.html

https://www.cdc.gov/coronavirus/2019-ncov/hcp/guidance-prevent-spread.html#precautions

 

Information for cleaning

 

For information specific to Shawnee County health issues:

Shawnee County Health Department

 

For information specific to travel abroad:

United States Department of State Travel Advisories

WUPRPM Regulations and Procedures

  1. Recruitment and Employment

 

  1. Telecommuting. Telecommuting is an approved work arrangement, for a specified time, in which some or all work duties are performed remotely at an off-campus location (e.g., home) by an Employee. Either the Employee, the Department or Administration, may initiate a request to telecommute. Telecommuting arrangements are not permanent and subject to change.

20.1 Employees approved to telecommute are expected to adhere to the following:

  • Will comply with all Federal, State, Local and/or University, policies, regulations and procedures that would apply if the Employee were working at the regular University worksite;
  • Will review the University’s Information and Technology Services regulations and procedures as described in the WUPRPM, Regulations and Procedures, section BB. Information and Technologies Services prior to or at the start of telecommuting;
  • Hours of work, compensation, record keeping (e.g., time sheets) meal periods, breaks, requests for leave (e.g., personal and/or sick) will be followed as if the Employee were working at the regular University worksite. Non-exempt Employees will receive prior approval from their supervisor before performing any overtime work while telecommuting;
  • Will establish an appropriate remote work environment to ensure reasonable safety and health standards. Any costs associated with the setup of an off campus site will be the responsibility of the Employee. Additional telecommuting costs, which may be required by the University, will need pre-approval prior to purchase.  Duties will be performed in an appropriate and safe work environment.  Employees will be covered by workers’ compensation for job-related injuries/illness which occur in the course and scope of employment while telecommuting and are expected to follow appropriate procedures when reporting a work related injury/illness or seeking treatment;
  • Employees are responsible for notifying their supervisor of any problems with connectivity and technological access needed to perform work duties.
  • Ensure the protection of University property, including equipment and data. This may include, but is not limited to, locked files, regular password maintenance and other procedures necessary for the job and the environment;
  • Responsible for the same performance and conduct expectations, including communications with colleagues, supervisors and/or Employees whom they supervise, as if they were working at the regular University worksite and will notify supervisor promptly if there is not a sufficient amount of work to perform while telecommuting.

20.2 Supervisors of employees approved to telecommute are expected to adhere to the following:

  • Comply with all Federal, State, Local and/or University, policies, regulations and procedures that would apply if the Employee were working at the regular University worksite.
  • Determine and convey job responsibilities and reasonable performance expectations and goals, including special performance reviews as appropriate.
  • Adjust schedules, including in-person or telecommute duties, as needed to ensure appropriate functions of the unit are being met.

The Families First Coronavirus Response Act (FFCRA) requires certain employers, including Washburn University, to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19.  These provisions will apply from April 1, 2020 through December 31, 2020.

Information on who may qualify for the paid sick leave benefits and/or expanded family and medical leave is available from the Department of Labor (DOL) Employee Rights FFCRA notice and FAQs both found below.  An application form for those who qualify and interested is also available below.

Employees who complete an application will need to provide documentation, including medical documentation when appropriate, to support the request for leave.  A completed application along with the supporting documentation should be emailed to Human Resources at benefits@washburn.edu for processing.  Supervisors will be notified as a part of the application processing. 

The DOL continues to issue guidance on the FFCRA and thus provisions and processes are subject to change.  Human Resources will update the information contained with the Coronavirus Information web page with any changes which may be necessary. If, after reviewing the information contained with the Families First Coronavirus Response Act tab, you have any questions please email benefits@washburn.edu.

Department of Labor (DOL) Employee Rights Notice FFCRA
FFCRA FAQs
Application for FFCRA Leave Benefits

WUPRPM Regulations and Procedures

  1. Risk Management and Safety

 

  1. Communicable Disease.

 

20.1 Purpose.  To set forth procedures and regulations regarding the prevention, mitigation and/or management of Communicable Disease on campus to protect students, faculty and staff. 

20.2  Definitions.

20.2.1  “Communicable Disease” is an infectious disease transmissible (as from person to person) by direct or indirect contact with an affected individual, including by not limited to, hepatitis A, B and C, tuberculosis, rubella, chicken pox, shingles, influenza, measles, meningitis, COVID-19 and others as may be identified by local, state and/or federal agencies.

20.2.2 “Direct or Indirect Contact”. 

  • “Direct Contact” occurs when there is a physical contact between an infected person or a susceptible person.
  • “Indirect Contact” occurs when there is no direct human-to-human contact. Indirect contact may occur in several ways, including but limited to, when an infected person sneezes or coughs and the infectious droplets are inhaled, when a healthy person touches a contaminated object or surface and then touch their hands, eyes, nose or mouth prior to following universal precautions.

20.2.3. “Health Care Provider” for purposes of this regulation will adhere to the same definition as used by the Family and Medical Leave Act.

20.2.4 “Universal Precautions” is an approach used to prevent and/or mitigate the spread of infectious disease from bloodborne pathogens and/or certain body fluids. This includes, but is not limited to, following proper hand hygiene, wearing personal protective equipment when appropriate, maintaining respiratory hygiene and cough etiquette, using adequate procedures for cleaning and disinfection. 

 

20.3 Notification: Employees who have or suspect they are infected with a Communicable Disease should seek expert medical advice from a health care provider and are encouraged to advise local health authorities of possible public health threat when appropriate.  Employees should follow the directions of local health authorities in order to prevent the spread of infection and protect their own health.  Employees who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Human Resources promptly. Students who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Student Health promptly. 

 

Employees who present a health risk to other students, faculty and/or staff should conduct themselves responsibly for their own protection and the protection of others in the community, follow universal precautions as appropriate, and not knowingly engage in any activity which creates a material risk of transmission to others.

 

20.4 Returning to work. Employees should present a medical release, with or without restrictions, to Human Resources prior to returning to work from a Communicable Disease.

20.5 Compliance. The University will consider all recommendations statutes and/or regulations from any local, state and/or federal agency related to Communicable Disease.  The University will consider all applicable recommendations, statutes and/or regulations which protect the privacy of persons who have a Communicable Disease. Every effort will be made to ensure procedurally sufficient safeguards to maintain the personal confidence about persons who have Communicable Diseases. 

Washburn Tech Specific

WASHBURN TECH UPDATE (May 1, 2020)
Beginning May 4, Washburn Tech will gradually reopen specific areas of
campus to allow students to complete their programs as well as sit for
certification exams specific to their fields of study.

In preparation, students were notified this past week of their individual
completion requirements. In addition, Washburn Tech instructors and staff are undergoing safety training to provide the best possible environment for
students who return to campus. These protocols include the distribution of
Personal Protective Equipment (PPE) such as masks and gloves, as well as
the constant cleaning of surfaces in classrooms, labs and offices.

The following timeline has been established:

May 4-8:
Small groups of students will return to campus to take the proctored
exams necessary to complete their programs. The Regional Simulation
Center, utilized by health care disciplines, will reopen to small groups of
students who need to finish clinical testing. Washburn Tech’s Academy
of Cosmetology will reopen on May 4 to students who will be scheduled
on a rotating basis. Salon services are not available to the public.

May 11-15:
Small groups of students who need to complete hands-on lab work will
return to campus. These students will be scheduled on a staggered
basis to allow for social distancing and safety measures. The
completion time, for these students, varies among programs and
students. Some students could finish in May while others may not
complete until sometime in July.

For Your Protection:
Washburn Tech is taking multiple precautions to safeguard the health of our
students, instructors and staff. Each person will be issued two masks and
gloves. You may also provide your own masks, if preferred. The cloth masks, Washburn Tech provides, may be washed and reused. Students, instructors and staff are strongly encouraged to wear these items.
Social distancing practices will be implemented and plexiglass shields will be installed. Washburn Tech’s maintenance crew will diligently and continually clean surfaces in classroom, lab and office spaces.
Students, who spend the day at Washburn Tech, should bring their own lunch.No food service or vending machines will be available.

Students will not be allowed to go outside during classroom breaks. In
addition, students should not linger outside the classroom or in parking lots
before or after class to eliminate the gathering of groups.

If a student is sick or not feeling well, he or she is required to stay home.

Graduate Recognition:
Celebrating our graduates is very important to the Washburn Tech family. As we monitor the situation surrounding the COVID-19 pandemic, we will make every effort to create a way to highlight your wonderful accomplishments. Stay tuned!

Fall 2020:
Washburn Tech administrators and instructors are preparing several
educational plans to best meet the needs of our students in the fall semester.

As health experts predict a resurgence this fall of COVID-19 cases, Washburn Tech is creating a mixed modality model of learning in which students could learn both in the lab and online. As events, out of our control change, Washburn Tech is working to be prepared while prioritizing the health and safety of our students, instructors and staff.

New Student Orientations (NSOs) will be available virtually this summer,
rather than on-campus. Details will be relayed soon.

If you have questions about NSOs or the fall semester, please call
785.670.2100 and ask for a Washburn Tech admissions counselor or career
advisor.

Testing for Incoming Students:
Entrance testing will resume May 4 on the Washburn Tech campus. Incoming students, who would like to test, must have an application on file with Washburn Tech to be eligible. To schedule a testing appointment, call
785.670.3343. If you are testing, PPE is strongly encouraged on campus and social distancing measures will be taken in the testing center.

Laptop Check-in:
Washburn Tech’s IT Support is offering a drive-through return for students
who checked-out a laptop during the current semester. To schedule a drop off time, call 785.670.3000 or contact Washburn Tech’s manager of user and network operations at derek.kucharczyk@washburn.edu

 

3/24/20

Washburn Tech’s campus is closed with only essential personnel on site. Classes are now online and will continue until further notice. All students should be monitoring their email daily and are required to log in to Washburn Tech’s online instruction platform, D2L, at https://d2l.washburn.edu/d2l/login. Instructors will provide program information and guidance.

Our main goal is to stay connected to our students and to keep them engaged in the learning process.

Program Completion:

Working with our instructors, our management team has identified several programs that can be completed this semester using D2L. Students, both high school and post-secondary, will be notified through their instructors.

Several programs, however, cannot be completed online due to a hands-on component of the coursework. Washburn Tech is working on plans that will enable students to complete those competencies once the campus reopens. At this time, we anticipate the possibility of lab instruction sometime during the summer. Setting a timeline, at this point, is not possible.

High school students, unable to complete their program by the end of the semester, will receive “incomplete” grades which will be changed once they have completed their program. We are working with high school counselors and state educators to ensure these grades have no effect on a student’s educational standing in the fall.

A listing of all programs and their completion status will be distributed by the end of the week.

Testing:

Our admissions team is looking at various testing options and enrollment requirements for students wanting to attend Washburn Tech for the 2020 Fall semester. More information will be distributed soon.

SkillsUSA:

Washburn Tech students will not be participating this year in SkillsUSA Kansas competition, originally scheduled for the end of April. This difficult decision has been made with the health and safety of our students and instructors in mind.

Events:

All spring events on the Washburn Tech campus have been canceled. Among those events are Recycled Rides, Spring Career Fair, Washburn Tech Car Show and commencement exercises.

Ichabod Shop:

The Ichabod Shop on the Washburn Tech campus is closed but the online store is open at www.techshop.washburnbookstore.com. Orders will be processed Monday through Friday and can be shipped or picked up curbside for free. Curbside pick up is available Monday through Friday from 1 to 4 p.m. on the Washburn University campus. For further instructions, email ichabodshop@washburn.edu.

Resource Guide:
If you have questions, help is often just an email or phone call away. Refer to our resource guide that can help you connect with professionals both at Washburn Tech and in our community.

 

3/18/20

Washburn Tech is developing plans to help as many students as possible complete their programs in light of the COVID-19 pandemic. To stay within the parameters set forth by the Kansas Governor’s Office and CDC guidelines, Washburn Tech is moving all courses online beginning Monday, March 23.

Washburn Tech offers more than 40 programs but not all lend themselves to web-based learning due to hands-on components of the curriculum. Assessment of program delivery is currently underway with the goal of identifying coursework that can be completed this semester or at a later date and how that applies to students, both high school and post-secondary. Determinations will be announced soon.

“Our goal for every student is to complete his or her program,” said Dr. Gerald Bayens, dean of Washburn Tech. “Our plan of action might include mixed-mode learning, providing modules for coursework that has a hands-on component. We are truly proceeding in uncharted territory.”

In addition, Washburn Tech has temporarily closed the Little Learners at Washburn Tech as well as the Washburn Tech Academy of Cosmetology Salon at 109 SW 29th St. Commencement exercises scheduled for May are being postponed.

Washburn Tech students are required to log in to Washburn Tech’s online instructional platform, D2L, on Monday, March 23. Guidance is available at Washburn Tech’s COVID-19 update site at https://washburn.edu/techcovid. A link is also provided on Washburn Tech’s homepage, www.washburntech.edu. All updates on the COVID-19 situation will be shared on this link.

 

3/13/20

Due to the COVID-19 outbreak, Washburn Tech in-person classes are cancelled from March 16 through March 22. On March 23, all classes will move online and continue until further notice.

This plan of action is designed to minimize in-person exposure to align with the estimated COVID-19 incubation period. The decision to close for at least two weeks was made after the Shawnee County Health Department ordered the closing of Shawnee County schools.

Washburn Tech Students:

Please monitor your email daily!

Washburn Tech instructors and staff have started transferring instruction to online and other formats.

On Monday, March 23, students are required to log in to Washburn Tech’s online instructional platform, D2L, at https://d2l.washburn.edu/d2l/login. Your instructor will provide program updates and share the institution’s plan of action. If you need help in navigating D2L, go to https://washburn.edu/its/online-education/index.html. If you have problems, please call IT Support at 785.670.3000.

Laptops for students who don’t have access to a computer are available, but in limited supply. To learn more, contact Washburn Tech’s manager of user and network operations at derek.kucharczyk@washburn.edu.

Advising appointments will only be held via phone or email. For scheduling, call 785.670.2010 and press 0 or email tech-info@washburn.edu.

If you have other questions, please call 785.670.2010 and press 0.

Future Students: All testing appointments for Accuplacer, Pearson Vue or other testing have been cancelled until March 30. For more information, contact Washburn Tech Student Services at tech-info@washburn.edu.

Campus visits will not be scheduled until March 30 at the earliest. Please make an appointment by calling Washburn Tech Admissions at 785.670.2200 or email tech-info@washburn.edu.

If you have other questions, please call 785.670.2200.

Summer Enrollment: The summer course schedule is still under consideration. Please check this site for more information.

Campus Remains Open: We encourage all students and prospective students to stay home and not visit campus. Current operations include limited staff and building access.

Continue to consult Washburn University’s COVID-19 update site for additional information and guidance.

Continuing Education and Custom Training Classes: Our Continuing Education Custom Training classes will take place as currently scheduled.

Events and Outreach: All events on the Washburn Tech campus with participation of 50 or less through April 4 will take place as currently scheduled. We’re taking enhanced precautions due to the COVID-19 outbreak to postpone or cancel events involving 50 or more people for the next eight weeks.

We encourage all visitors to campus to exercise appropriate judgment and consider the potential risks to themselves and others.

Precautionary Measures Please continue to follow CDC guidelines no matter the situation or where you are located. Help protect yourself by adhering to some simple precautions. Follow CDC guidelines no matter the situation or where you are located.

The CDC urges each of us to:
  • Wash hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing nose, coughing or sneezing.
  • Avoid touching your eyes, nose and mouth, as that is the route of transmission for many viruses and bacteria.
  • Cover your cough or sneeze with your elbow, or alternatively with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
Dear Ichabods,
 
We are excited to welcome you back to Washburn this fall.  Washburn Tech is dedicated to ensuring you can continue your educational journey and achieve your goals for earning your degree while creating a safe and healthy environment on our campus. Our instructors and staff have diligently planned and prepared for the upcoming semester and now it is time to share information with you about the academic experience for our students in Fall 2020. Please know that due to the evolving nature of the pandemic, we are ready to adapt the following plans as appropriate to new developments as they arise. We recognize that Governor Kelly’s July 15 announcement of a delayed start for Kansas K-12 schools will likely affect the lives of many in the Washburn community and we are currently considering those impacts.
 
Due to COVID-19, there are necessary adaptations and new rules required for all of us that will change our day-to-day interactions. At this time, we are planning to institute a combination of safety protocols, flexible instructional design, and changes to our academic calendar—all outlined below—to create a safe and healthy environment at Washburn.
 
Key Elements of the Fall 2020 Return to Campus Plans
 
Face masks: Face coverings help slow the spread of COVID-19 and every Washburn student will be issued a face mask this fall. In alignment with Centers for Disease Control and Prevention (CDC) guidance and Shawnee County health orders, Washburn has instituted the policy that face masks or cloth face coverings are required in all indoor public spaces on campus, including the classroom—therefore, only staff and students wearing face masks or cloth face coverings will be allowed to be in classrooms on the Washburn and Washburn Tech campuses. Those students who are unable to wear a mask for medical reasons should contact the Campus Advocate in the Student Services Office to arrange for accommodations by distance learning.
 
Social distancing: Limiting close contact with others reduces the spread of COVID-19. Throughout the Washburn campuses, we are reconfiguring spaces to maximize social distance and posting directional guidance in buildings to ensure a smooth flow of foot traffic. To help limit the density of students in classrooms, we are taking measures assure social distancing between students and instructors can be maintained between each person in the room. A minimum of 6 feet distancing will be maintained at all times on campuses. Additionally, courses may be moved to different classrooms or different buildings to better accommodate the number of students enrolled.
 
Modes of instruction: We are adapting the delivery format for some programs for the fall. In some cases, this means adapting courses within a program to meeting on campus two or three days per week and then meeting the other two instructional days as a remote course. Our plan is to maximize your hands-on learning time when you are on campus, and provide the supporting foundational instruction to you via online. All of this is being done to ensure safer social distancing while in the classrooms, shops and labs.  Note that these modes of instruction are subject to change based on developing circumstances.
 
In some instances, this fall, a student’s class will meet entirely in-person on the physical campus.  We will be sending you a class schedule in early August to let you know how your fall classes are slated to meet.  
 
While this approach maximizes social distancing and accessibility, we recognize that it also presents new complexities for the Washburn community; we are confident we can meet these challenges and we are committed to making the educational experience as smooth and seamless as possible for our students.
 
At this time, each of you should review your class schedule and consult with your Program Navigator/Advisor(s) or the Student Services Office about any adjustments you would like to make.
 
Adjustment to academic calendar: In some cases we may need to make changes to the academic calendar as result of the COVID-19 virus.  Any changes will be communicated as quickly as possible. Please note that any changes to the Washburn Tech academic calendar do not apply to The Washburn University Campus or the Washburn School of Law.
 
Technology: We recognize that these new approaches to instruction rely on technology to be successful and we are equipping all of our classrooms with the technology necessary to allow students to continue their learning from any location. Students without the computer or internet equipment necessary to be successful in their courses should contact Washburn Tech’s IT Support, at 785.670.3000 or contact Washburn Tech’s manager of user and network operations at derek.kucharczyk@washburn.edu.
 
These plans were crafted by Washburn’s Academic Scenario Planning team, in collaboration with the university’s COVID-19 Steering Committee, and in consultation with academic leaders from across Washburn University and Washburn Tech. The safety and well-being of all Ichabods is our highest priority and these plans draw upon the best health and safety guidance available, including that of the Centers for Disease Control and Prevention (CDC) and directives from the State of Kansas and Shawnee County—for that reason, these plans are subject to change as new information becomes available.
 
Please note this message is just one of a number of messages you will receive in the coming weeks about the Fall 2020 semester. Please monitor your email closely for new messages, consult Washburn Tech’s Coronavirus Information page regularly, and watch for information shared by your specific program and department. If you have any questions, do not hesitate to reach out via email to your advisor, program director, department chair, or dean.  We are committed to answering your questions and making sure you have information you need as you plan for your Fall 2020 semester.
 
We look forward to the weeks ahead for the start of the semester, but there is no doubt that this fall semester will differ significantly from any other. Every member of our community will play an important role in adapting their own behavior to help ensure the health of others, accepting the necessity of some inconveniences, forgoing some activities, and demonstrating flexibility and resilience as we adapt should conditions change. It will be challenging, but I heartily believe that not only is each of us is capable of making these changes, we are committed to each other and to living out Washburn’s motto Non Nobis Solum—Not For Ourselves Alone.
 
 Sincerely,
 
JuliAnn Mazachek
JuliAnn Mazachek, Ph.D. |Vice President for Academic Affairs
Office of Academic Affairs |Washburn University
Bradbury Thompson Alumni Center, Suite 200
1700 SW College Ave |Topeka, Kansas  66621
Voice: 785-670-2546 |email:  juliann.mazachek@washburn.edu

The faculty and administration of Washburn University understand the disruption of classes that occurred due to the COVID-19 crisis has been a challenge to many students. We have worked together to temporarily adjust several academic policies for the spring 2020 semester to support academic success under these extraordinary circumstances.

These temporary policies apply to part-of-term courses (short-term courses) that began on 2/15/2020 or later and full-term courses in the spring 2020 semester. The policies address grading options, incomplete grades, withdrawals, repeats and academic suspension. 

Please click here to see the temporary academic policies for Washburn Tech.

This has been a stressful time for everyone—students, faculty, and staff—and we appreciate everyone coming together to make the best of a difficult situation. We hope that these temporary policies will help relieve some of the anxiety many students may be feeling.

The federal government has provided emergency relief funding for student grants through the CARES Act. In addition to the CARES Act funding, Washburn Tech has secured additional financial resources to assist students who may be experiencing financial difficulties. Students who have been financially impacted due to this pandemic may be eligible to receive one-time financial assistance.

Assistance

Students may apply for one-time assistance with specific expenses related to housing, food, health care, course materials, technology and/or child care. Awards will range from $100 to $6195. We will continue to award until all funds are exhausted.

Eligibility

All post-secondary certificate-seeking students who were enrolled during as of March 13, 2020, are eligible for one-time assistance from these funds. If you have received aid from a campus or college emergency fund before this date, you are still eligible to apply for this funding. Please request funds only if you are in immediate need.

We encourage students with urgent needs to apply once for emergency relief funds. We cannot guarantee the fulfillment of a second application at this time. As we process requests, we will review the fund balance and notify students if we have resources available to fulfill more requests.
Additional funds may be available to students who are enrolled in the summer 2020 terms.

Application Process

To apply for funding, complete and submit the application, checking every category from which you need assistance. Please indicate on the application if you have requested funding from another source in the past few months. There are many students facing unprecedented challenges due to COVID-19, and our goal is to offer support to the largest number possible. We will accept applications until funds are exhausted. The application will be available mid-week of May 11, 2020.


Fund Distribution

Washburn Tech has created an application committee to process your application and FAFSA. An email from techemergencygrant@washburn.edu will be sent communicating review of your application. Once approved for funds setting up a direct deposit is the quickest way to receive your emergency funds. If you have not set up your account for direct deposit you can use this link https://www.washburn.edu/student-life/business-office/ibod/direct-deposit.html.

We understand you are facing time-sensitive needs, and we are working hard to get these funds to you as quickly as possible. Please continue to visit the COVID-19 link on https://washburntech.edu/  for the latest updates and details about fund distribution methods and other important information related to this virus.

Health and Safety for Washburn Students

You will have access to the student health center while on campus. Services include treatment of ailments and injuries, with referral to other medical facilities as necessary.

Washburn University also has its own police force, to keep our campus safe and secure. Your student can sign up for iAlert, an emergency notification system.

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