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Due to COVID-19, there are necessary adaptations and new rules required for all of us that will change our day-to-day interactions. At this time, we are instituting a combination of safety protocols for faculty, staff, and students. Flexible instructional design and changes to our academic calendar are outlined below to create a safe and healthy environment at Washburn.

If you have any questions regarding this information, or in general concerning issues related to the coronavirus, please email COVID@washburn.edu.

Click here to see our most current information on COVID-19 cases within the Washburn community.

Click here to self-report exposure, symptoms or testing to Student Health Services.

Image of Campus Life Guide

Campus Life Guide

Washburn University is going to look different this year. We're asking everyone to do their part to promote community health and well-being, as well as ensure we can stay together on campus. We've created a Campus Life Guide to help you navigate these changes and learn about the upcoming school year.


Student Information

Washburn University is dedicated to ensuring you can continue your educational journey and achieve your goals for earning your degree while creating a safe and healthy environment on our campus.
Please know that due to the evolving nature of the pandemic, we are ready to adapt the following plans as appropriate to new developments as they arise.

At this time, we are planning to institute a combination of safety protocols, flexible instructional design, and changes to our academic calendar—all outlined below—to create a safe and healthy environment at Washburn.

Face masks: Face coverings help slow the spread of COVID-19 and every Washburn student will be issued a face mask this fall. Washburn has instituted the policy that face masks or cloth face coverings are required in all indoor public spaces on campus, including the classroom.
Those students who are unable to wear a mask for medical reasons should contact University Diversity and Inclusion at diversity.inclusion@washburn.edu or 785.670.1629 to arrange for accommodations by distance learning.


Social distancing
: Limiting close contact with others reduces the spread of COVID-19. Throughout the Washburn University and Washburn Tech campuses, we are reconfiguring spaces to maximize social distance and posting directional guidance in buildings to ensure a smooth flow of foot traffic. To help limit the density of students in classrooms, seating will be arranged and/or marked such that a six-foot distance can be maintained between each person in the room.

 

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Modes of instruction
: We are designing instructional formats that allow students and faculty the greatest flexibility in responding to the current and emerging challenges of COVID-19 while still delivering the highest quality education. Note that these modes of instruction are subject to change based on developing circumstances.

In most cases, students can expect a hybrid model of instruction, with some instruction happening in a physical classroom and some happening remotely, including rotating in-person and remote attendance within a single class.

More information on these modes of instruction can be found on Washburn University’s Academic Affairs site and students will receive additional communication from their instructors on the mode of instruction in their particular course.


Adjustment to academic calendar
: To reduce the amount of time students spend on campus, Fall Break 2020 has been moved from October 10-13 to November 21-24, 2020. In addition, on-campus instruction will cease after November 20, 2020. In general, courses will continue in remote format through the end of the semester (the last day of classes is December 4, 2020).

Some exceptions may occur for health-related courses (Nursing, Allied Health, etc.); such exceptions will be communicated to students by their instructors. This change in the academic calendar does not apply to Washburn School of Law or Washburn Institute of Technology.


Technology: Students without the computer or internet equipment necessary to be successful in their courses should contact mabeetechnology@washburn.edu or 785.670.1550 to arrange for a loan of appropriate equipment.

Updated as of 9/9/2020

IMPORTANT – Personal hygiene is the greatest defense against contracting the COVID-19 virus. Intermittent cleaning and disinfecting will not outweigh an individual’s ability to wash and/or sanitizing hands after touching public, shared, or other spaces. Please be diligent in your personal hygiene.

Definition of Terms:

  • Contact Tracing: This is the practice of identifying and monitoring individuals who may have had contact with an infectious person as a means of controlling the spread of a communicable disease.
  • Isolation: Typically recommended by a health care provider, isolation is being apart from others and staying alone. If possible, separate from other people who may be within the home. To be used by people who are sick to avoid exposing others to the disease. To be used for 10 days from the beginning of symptoms or for 72 hours after fever is gone without the use of fever reducing medication and other symptoms have significantly improved, whichever is longer, or as instructed by a health care provider.
  • Primary Contact (Direct Exposure): Refers to direct contact with a person positive for the disease. This differs from secondary contact which refers to contact with a person was in primary (direct) contact with someone positive with the disease.
  • Quarantine: Typically recommended by a health care provider, quarantine is the need to isolate from normal relations with people. Quarantine is used for people who do not currently have symptoms but were exposed to the disease. Quarantine is a prevention strategy used to monitor and separate well people who may have been exposed to a disease for a certain amount of time to see if they become ill. Quarantine helps to prevent the spread of disease and usually takes place in the home. Quarantine usually lasts for 14 days after your last exposure.
  • Secondary Contact: Refer to close contact with a person who was in primary (direct) contact with someone positive for the disease. This differs from primary contact which refers to direct contact with a person positive for the disease.
  • Self-Isolation: This is a prevention strategy used to separate people who are sick with an infectious disease from healthy people to help limit the spread of disease. Self-isolation can take place in the home or hospital. Use self-isolation if you are waiting for COVID-19 test results, have tested positive for COVID-19, or have symptoms of the disease without a test. Contact your healthcare provider immediately if you are experiencing symptoms severe enough to seek healthcare. If symptoms are mild, stay at home and isolate away from others.
  • Self-Monitor: Individuals who self-monitor watch, keep track of, or check themselves for signs and symptoms of illness. When self-monitoring for signs and symptoms of COVID-19, please check body temperature twice daily for fever, along with taking note of any cough, shortness of air or trouble breathing, fatigue, rash or skin changes, loss of sense of smell or taste, chills, muscle pain, sore throat, or other symptoms of illness.

 

Reporting Symptoms

All members of the WU community are asked to report any suspected symptoms of COVID-19 to Student Health Services by calling 785-670-1470, or e-mail studenthealth@washburn.edu. Students, faculty and staff can also self-report using an online form: click here for the form. Student Health Services is located in Morgan 140 and is open 9 AM – 4 PM, Monday - Friday. Students, faculty, and staff reporting positive symptoms may be asked to go to one of several COVID-19 testing centers in the Topeka community.

Students, faculty, and staff should contact Student Health Services immediately if one or more of the following concerns apply:

  • Have symptoms of COVID-19 (see list of symptoms below);
  • Have been in close contact (within 6 feet for 10 minutes or more without a facemask) with someone who has tested positive for COVID-19;
  • Have been in close contact with someone who is symptomatic (person under investigation) who has been tested for COVID-19 and is awaiting results;
  • Are symptomatic and been tested for COVID-19 and are awaiting results or have been told the test was positive;
  • Have traveled internationally or to a high-risk location domestically.

Symptoms of COVID-19

  • Fever above 100.3 F and/or chills or feeling hot (if no thermometer available)
  • Sore throat
  • New cough not related to chronic condition
  • Runny/stuffy nose/nasal congestion (not related to allergies or relieved by antihistamines)
  • Difficulty breathing, shortness of breath
  • Diarrhea with or without respiratory symptoms
  • Nausea and/or vomiting
  • Headache unrelated to a chronic condition
  • Fatigue
  • Muscle aches
  • Loss of sense of smell or taste
  • New rash/skin changes or COVID-19 toes
  • Pink eye

 

Testing

Where can I get tested for COVID-19?

  • If you are ill with signs and symptoms of COVID-19, please contact your primary care provider and Student Health Services at 785-670-1470 or e-mail at studenthealth@washburn.edu. Students, faculty and staff can also self-report using an online form: click here for the form. Nasopharyngeal swab testing for people who are ill is provided through University of Kansas Health System – St. Francis Campus: Complete the Self-Evaluation checklist located at www.kutopeka.com/coronavirus or call 833-463-9362. Stormont-Vail Health: Complete the Pre-Screening tool located at www.stormontvail.org/covid19/ or call 785-354-6000. Shawnee County Health Department: Drive-Thru testing is available Tuesdays 10:00 AM to 2:00 PM and Thursdays from 3:00 PM to 7:00 PM at Highland Park High School – 2424 SE California Ave., Topeka, KS 66605. Appointments are required and can be made by calling 785-251-4949. This drive-thru testing is for uninsured individuals living in Shawnee County; and those experiencing two or more symptoms of COVID-19 (within the last 14 days).
  • If you are not ill (asymptomatic) and do not have signs and symptoms of COVID-19 the following options are currently available for testing (updated 06/22/2020):
    • MedExpress located at 1834 SW Wanamaker Rd, Topeka, KS 66604, (785) 272-2631, is providing COVID-19 testing for asymptomatic individuals; or
    • LabCorp has an at home test kit.

What are COVID-19 antibodies and where can I get tested?

  • Asymptomatic persons may be given an IgG antibody serology test via a blood draw. The IgG antibody serology test is one tool that may help identify people who may have been previously exposed to or overcome COVID-19. It may indicate prior infection which may be resolved, as well as potential protections against re-infection. If interested in the blood test for COVID-19 antibodies please contact Student Health Services at 785-670-1470 or e-mail studenthealth@washburn.edu or other primary care providers.

Will Washburn test for COVID-19?

  • We are fortunate to have three professional resources available locally for people in need of COVID-19 testing. Stormont Vail Health, The University of Kansas Health System St. Francis Campus and Shawnee County Health Department are currently providing COVID-19 testing for individuals in need.

Will Washburn test all returning students for COVID-19?

  • Washburn will not be proactively testing returning students or employees for COVID-19.

Will Washburn test all returning students for the COVID-19 antibodies?

  • At this time, it’s unclear if detected antibodies can provide protection (immunity) against getting infected again. For more information please visit the CDC website.


Positive Cases

If a student or an employee (faculty or staff) tests positive and/or becomes ill, will everyone who may have had primary (direct) contact with the person need to be on a 14-day quarantine?

  • That is correct. Each person who may have had primary (direct) contact with the individual who tested positive and/or becomes ill will need to be contacted (contact tracing) and informed they need to quarantine themselves for 14 days and monitor themselves for signs and symptoms daily. Recent Kansas legislation sets forth limits on who may conduct contact tracing. While Washburn is not able to currently perform contact tracing services we hope to partner with the local health department in the future to provide this service. Currently a person with primary (direct) contact will be contacted by the Health Department or their designee when the sick individual tests positive for COVID-19.

How will students be quarantined or isolated?

  • Residential Living has a plan for managing students who reside on campus and are requested by a health care provider to quarantine or isolate. The plan includes eliminating direct contact with other individuals. Meal delivery is arranged with Chartwell’s. Delivery service can be established for other needs (e.g., groceries, prescriptions).
  • Students who reside off campus will need to isolate and not share a bedroom or bathroom if possible. They will need to order grocery/pharmacy deliveries or reach out to support persons to help them obtain food and medications as needed.

What happens if a student becomes infected and hospitalized? Does this justify moving all classes online?

  • When Student Health Services is informed of a student who has tested positive or becomes ill, they will coordinate with the VPAA office, and Residential Living if the individual resides on campus, to determine the best course of action for the situation.
  • When Student Health Services is informed of an employee who has tested positive or becomes ill, they will coordinate with Human Resources and the respective Area Head to determine the best course of action for the situation.

Are employees required to furnish a medical release before returning to campus after an isolation or quarantine period?

  • Any employee who has been in isolation or quarantine is required to provide a medical release before returning to any campus. Student Health Services may be able to assist with providing a medical release, at no charge, if that is more convenient. Employees with a medical release will need to either send the information to Human Resources, benefits@washburn.edu or fax 1-785-670-1642. Once Human Resources processes the release they will notify both the employee and respective supervisor they have been cleared to return to campus.

Are employees required to use any accrued sick/personal leave benefits if unable to work due to isolation or quarantine?

  • The Families First Coronavirus Response Act (FFCRA) provides employees (faculty, staff, or student employees) with up to two weeks of paid leave benefits if they:
    1. Are subject to a Federal, State, or local quarantine or isolation order related to COVID-19;
    2. Have been advised by a health care provider to self-quarantine related to COVID-19;
    3. Are experiencing COVID-19 symptoms and seeking a medical diagnosis;
    4. are caring for an individuals subject to an order described in (1) or self-quarantine as described in (2);
    5. Are caring for their child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons; or
    6. Are experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services.
  • The application for FFCRA benefits is available online for employees (faculty, staff, or student employees) to review and/or apply.

Are there any phone apps for symptom tracking/contact tracing?

 

Masks/Cloth Face Covering

What is the difference between a mask and cloth face covering?

  • A mask is typically a reference to medical masks (also known as surgical masks). However, masks are in limited supply so an alternative approach has been to use a cloth face covering. For our purposes a “mask” will refer to either a medical mask or cloth face covering.

Do we need to wear a mask? If so, will university provide?

  • Washburn University has established mask regulations which are to be followed by students, faculty, staff and visitors to any campus location.
  • The university plans to provide all students and employees with a double layer cloth face covering during the fall for use as a mask.

What do we do about students or employees who may have a hearing impairment and find it challenging to communicate with someone who is wearing a mask?

  • A mask may present a communication challenge for those who have a hearing impairment. Please refer to the University’s mask regulations for more information.
I am exhibiting COVID-19 symptoms?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785.670.1470 or studenthealth@washburn.edu)
  • You may be advised to isolate yourself for 10 days or longer
  • You may be advised to seek testing for COVID-19

I have been exposed to COVID-19 but I am not exhibiting symptoms?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785 670 1470 or studenthealth@washburn.edu)
  • You may be told to quarantine yourself for 14 days after your last exposure
  • You may be advised to seek testing for COVID-19

I am awaiting results of a COVID-19 test?
  • Do not come to campus
  • Notify your health care provider or Student Health Services (785 670 1470 or studenthealth@washburn.edu)
  • Employees should also notify Human Resources (benefits@washburn.edu)
  • If you have a known exposure, you should isolate yourself until test results are available
  • If test results are negative and you have a known exposure, you should complete a 14 day quarantine

I test positive for COVID-19?
  • Do not come to campus
  • Notify Student Health Services (785 670 1470 or studenthealth@washburn.edu)
  • Employees should also notify Human Resources (benefits@washburn.edu)
  • You may be asked to provide key information for the purposes of contact tracing
  • If you have been released from medical care, you should isolate for whichever occurs last:
    • 10 days from the beginning of symptoms OR
    • Fever-free for 72 hours (without the use of fever-reducing medication)

I am contacted as a part of contact tracing?
  • Do not come to campus
  • If you are contacted as part of contact tracing, it means you have had close contact with someone who has tested positive for COVID-19.
    • For the purpose of COVID-19 contact tracing in Shawnee County, close contact means contact with someone inside a range of six feet for a cumulative period of 10 minutes or more, masked or unmasked.
  • The identity of the person who has tested positive will not be revealed to you.
  • You will be told to quarantine yourself for 14 days after your last exposure
  • You may be advised to seek testing for COVID-19

I am notified I was in class with someone who tested positive for COVID-19?
  • Due to our classrooms’ socially-distanced layout, this notification does not mean you have met the definition of close contact
  • This notification is informational only and there are no specific recommendations for next steps
  • Consult Shawnee County Health Department guidelines, your health provider, or Student Health Services if you have questions

I have traveled recently?
  • Currently, Kansas Department of Health and Environment is recommending a 14-day mandatory home/residence quarantine for people in Kansas who have:
    • Traveled to a state with known widespread community transmission
    • Traveled on a cruise ship or river cruise
    • Traveled internationally to select countries

For more health and safety information, including information on symptoms, testing and quarantining, read the "Health and Safety FAQ" dropdown directly above this.

Ichabods Moving Forward Financial Grants

Washburn University students who need immediate financial assistance to stay in school are eligible for grants. Grants can be used for rent, bills, food and other basic needs. Applications are accepted on an ongoing basis. Click here to learn more, donate or apply for a grant.

Ichabods Moving Forward (IMF) is a student-led philanthropic organization sponsored by the Washburn University Alumni Association and Foundation. IMF supports an emergency assistance fund for students going through unforeseen hardship.



Bods Feeding Bods Pantry

The Bods Feeding Bods Pantry is open for anyone in the Washburn community who may need food and commodities. Bods Feeding Bods, located in Kuehne Hall 101, is open Monday - Saturday, 3 -5 p.m. during the semester. Bring a valid WU ID to get access.

If access is needed outside of the pantry’s normal hours of operation (within reason), Washburn University police officers and the RA on duty in the residence halls have the ability to assist individuals.

We expect need to increase as the ramifications of COVID-19 continue. A donation barrel is located just outside of the food pantry for those who are able to donate. Most-needed items include canned fruit; grains such as rice, ramen and pasta; shelf stable proteins such as peanut butter and canned chicken; canned “meals” such as soups, ravioli and beef stew; cereal and shelf stable milk; and hygiene products such as tampons, shampoo, soap and toilet paper (even if it is one roll in a plastic bag).

The federal government has provided emergency relief funding for student grants through the CARES Act. In addition to the CARES Act funding, Washburn has secured additional financial resources to assist students who may be experiencing financial difficulties. Students who have been financially impacted due to this pandemic may be eligible to receive one-time financial assistance.

Assistance

Students may apply for one-time assistance with specific expenses related to housing, food, health care, course materials, technology and/or child care. Awards will range from $100 to $6195. We will continue to award until all funds are exhausted.

Eligibility

All degree-seeking students are eligible for one-time assistance from these funds. If you have received aid from a campus or college emergency fund before this date, you are still eligible to apply for this funding. Please request funds only if you are in immediate need.

We encourage students with urgent needs to apply once for emergency relief funds. We cannot guarantee the fulfillment of a second application at this time. As we process requests, we will review the fund balance and notify students if we have resources available to fulfill more requests.

Application Process

To apply for funding, complete and submit the application, checking every category from which you need assistance. Please indicate on the application if you have requested funding from another source in the past few months. There are many students facing unprecedented challenges due to COVID-19, and our goal is to offer support to the largest number possible. We will accept applications until funds are exhausted. Click here for the application: https://washburn.edu/admissions/paying-for-college/emergency-grant.html

Fund Distribution

A team from across the enrollment management division will process your application. An email will be sent communicating review of your application. Direct deposit is the quickest way to receive your emergency funds. If you have not set up your account for direct deposit, you can use this link https://www.washburn.edu/student-life/business-office/ibod/direct-deposit.html.

We understand you are facing time-sensitive needs, and we are working hard to get these funds to you as quickly as possible. Please continue to visit the COVID-19 link on Washburn.edu for the latest updates and details about fund distribution methods and other important information related to this virus.

Scholarships

Accommodations will be made for students with renewable scholarships that missed renewal requirements as a result of COVID-19. The financial aid office will assist with the following accommodations:

  • Allow amnesty for renewal requirements for the 2019-2020 semesters
  • If future renewal requirements are not met, the financial aid office will remove the spring 2020 semester and recalculate the renewal requirements
  • If future renewal requirements are still not met after the recalculation, students may submit a statement explaining their extenuating circumstances to financialaid@washburn.edu.

Temporary Withdrawal Process

Given the uncertainty and inherent stress of this situation, Enrollment Management is committed to reaching out to students contemplating withdrawing from the university.

Students who attempt to withdraw through their student account will be directed to send an email to total-withdrawal@washburn.edu. Staff will reach out to those students via phone and email to discuss their individual situation. Depending on the course of the conversation, we may direct students to other departments on campus, such as advising, to help resolve issues driving the withdrawal.

Financial Planning and Literacy

Jamie McEwen, financial literacy coordinator, is available to assist students with financial planning and maximizing financial aid opportunities. She can be reached via phone: 785-670-2767, or email: jamie.mcewen@washburn.edu. As with normal operations, all others in the financial aid office can assist with general questions.

For the most updated information on student service departments, we recommend you visit the individual department's web pages. 

Student Health Services

All members of the WU community should report any suspected symptoms of COVID-19. Students with positive symptoms may be asked to go to one of several COVID-19 testing centers in the Topeka community. Other elements for mitigation include physical distancing, hygiene, quarantine, contact tracing, and supportive care for those infected.

Student Health Services is located in Morgan 140. Clinic hours are 9 a.m. – 4 p.m., Monday – Friday. Please call 785.670.1470 prior to coming to the clinic.

Student Health Services is now providing telehealth visits in addition to in-person clinic visits. Please call 785-670-1470 or e-mail us at studenthealth@washburn.edu to schedule an appointment.

Please call 785.670.1470 to schedule an appointment or 785.670.1471 for medication refill requests.


Counseling Services

Office hours are 8 a.m. – 5 p.m., Monday - Friday (Closed noon - 1 p.m. for lunch, and 4 - 5 p.m. for cleaning).

To request a telehealth (aka videochat) session by phone, call 785.670.3100, option 1. If we’re in session and unable to answer, please leave us a message. Be sure to include your phone number! You may also e-mail counseling@washburn.edu.

Counseling by phone is available 24 hours a day, call 785.670.3100 and select option 2. Translation services are available in more than 200 languages.

Counseling Services will be offering group sessions via Zoom again this fall. Anticipated topics include coping and resiliency skills to help students through the COVID-19 pandemic. Contact them at counseling@washburn.edu to learn more or request specific support for your group or organization.


Student Recreation and Wellness Center

The SRWC is committed to doing all that we can to mitigate the spread of COVID-19, while at the same time allowing for the opportunity to get a quality workout.

  • An hour before we reopen each day will be spent cleaning all equipment and high touch areas.
  • Patrons must wear masks at all times in the facility unless actively engaged in exercise on cardio equipment.
  • Our staff will be cleaning as well but we need everyone to help with the cleaning process. DO NOT spray cleaner directly onto cardio machines as this can damage the equipment. Spray the towel first and then wipe.
  • A six-foot distance will be maintained between all equipment. This will be accomplished by taking the track offline and placing a few cardio and weight equipment out of service.
  • Patrons using free weights shall maintain six feet of separation except when a spotter is necessary. In this instance, workout groups shall be limited to two people.
  • Equipment checkout will be suspended for the summer semester but you are welcome to bring in your locks, balls, and mats to use.
  • Water fountains will be closed but the filling stations will remain open.
  • Basketball courts will be open but no pickup or organized games will be allowed.


Mabee Library & Tutoring

Mabee Library's fall semester hours (Aug. 17 - Nov. 20):
  • Monday - Thursday: 7:30 a.m. - 8 p.m.
  • Friday: 7:30 a.m. - 5 p.m.
  • Saturday: CLOSED
  • Sunday 1 p.m. - 6 p.m.

Click here to see more about library services and how to utilize them.

Many course subjects have tutoring available online and via Zoom to support student success. Click here to learn more about tutoring.

Washburn Dining Services have modified their cleaning, serving and dining practices to allow for a safe dining experience. There will be modified hours and new practices for safe-serving, physical distancing and enhanced cleaning. Click here to see more about dining services.

Traffic flow and seating have been altered to encourage social distancing. Look for highly visible signage in each dining hall guiding you on designated pathways to serving locations and seating. Based on public health occupancy guidelines, dining hall seating will be limited in the Union Market, Corner store and Lincoln Dining.

Students are encouraged to make good use of the contact-free hand sanitizer stations located throughout dining areas and face coverings are required in all dining halls and retail locations, except when eating or drinking. 

Mobile ordering is coming soon! Mobile-ordering through Boost and self-pick-up will help provide a contact-free experience. The Union Market, Corner Store and Lincoln Dining will all be part of the Boost network. The Dining Services team will place food choices in single-use containers.

Rooms in this document may be used by students for studying or joining classes remotely. Social distance of 6 feet must be maintained.

Open spaces for students (PDF)
(Updated 8/24/2020)

In order to continue de-densifying the campus and to ensure we are focusing academic resources on enrolled, degree-seeking students, Washburn University has made the difficult decision to temporarily suspend the practice of allowing Kansas residents age 60 and older to audit credit courses, for the Summer and Fall 2020 Semesters. Washburn University deeply values the diversity and enrichment the 60+ Auditors program brings to the classroom and we are pained that circumstances require us to suspend this program. We look forward to the time when the 60+ Auditors program can safely and effectively resume.

Mass Gatherings: The number for mass gatherings is 45 persons. In practical application it means “groups of people”. An event or locations can have up to 45 people in one group. If a facility is large enough to hold multiple groups of 45, that can retain social distancing (groups of 45 staying six to ten feet apart), it is therefore acceptable.

Click here for county information and guidance regarding mass gatherings.

The University’s mask regulations will be adhered to at all campus events.

Group size Inside with space for social distancing Inside without space for social distancing Outside with space for social distancing Outside without space for social distancing
<45 Okay Not acceptable Okay Plans should be modified to allow for social distancing
>45 but <2000 No greater than half the capacity of space Plans should be modified to allow for social distancing, or numbers should be limited to 45 Limits at 2000 Plans should be modified to allow for social distancing, or numbers should be limited to 45

Event planners need to be able to share how they are ensuring campus COVID-19 policies (masks, social distancing, cleaning) will be addressed when reserving space.

WU stay together logo

Fall 2020 : What to know

#1

Masks are required on campus.

WU Stay together logo

Fall 2020 : What to know

#2

There are five different course delivery methods/modalities.

WU stay together logo

Fall 2020 : What to know

#3

Check your email and washburn.edu/covid19 for updates.

WU stay together logo

Fall 2020 : What to know

#4

CARES grants are still available for health, tech and other needs.

Washburn Tech

Dear Ichabods,
 
We are excited to welcome you back to Washburn this fall.  Washburn Tech is dedicated to ensuring you can continue your educational journey and achieve your goals for earning your degree while creating a safe and healthy environment on our campus. Our instructors and staff have diligently planned and prepared for the upcoming semester and now it is time to share information with you about the academic experience for our students in Fall 2020. Please know that due to the evolving nature of the pandemic, we are ready to adapt the following plans as appropriate to new developments as they arise. We recognize that Governor Kelly’s July 15 announcement of a delayed start for Kansas K-12 schools will likely affect the lives of many in the Washburn community and we are currently considering those impacts.
 
Due to COVID-19, there are necessary adaptations and new rules required for all of us that will change our day-to-day interactions. At this time, we are planning to institute a combination of safety protocols, flexible instructional design, and changes to our academic calendar—all outlined below—to create a safe and healthy environment at Washburn.
 
Key Elements of the Fall 2020 Return to Campus Plans
 
Face masks: Face coverings help slow the spread of COVID-19 and every Washburn student will be issued a face mask this fall. In alignment with Centers for Disease Control and Prevention (CDC) guidance and Shawnee County health orders, Washburn has instituted the policy that face masks or cloth face coverings are required in all indoor public spaces on campus, including the classroom—therefore, only staff and students wearing face masks or cloth face coverings will be allowed to be in classrooms on the Washburn and Washburn Tech campuses. Those students who are unable to wear a mask for medical reasons should contact the Campus Advocate in the Student Services Office to arrange for accommodations by distance learning.
 
Social distancing: Limiting close contact with others reduces the spread of COVID-19. Throughout the Washburn campuses, we are reconfiguring spaces to maximize social distance and posting directional guidance in buildings to ensure a smooth flow of foot traffic. To help limit the density of students in classrooms, we are taking measures assure social distancing between students and instructors can be maintained between each person in the room. A minimum of 6 feet distancing will be maintained at all times on campuses. Additionally, courses may be moved to different classrooms or different buildings to better accommodate the number of students enrolled.
 
Modes of instruction: We are adapting the delivery format for some programs for the fall. In some cases, this means adapting courses within a program to meeting on campus two or three days per week and then meeting the other two instructional days as a remote course. Our plan is to maximize your hands-on learning time when you are on campus, and provide the supporting foundational instruction to you via online. All of this is being done to ensure safer social distancing while in the classrooms, shops and labs.  Note that these modes of instruction are subject to change based on developing circumstances.
 
In some instances, this fall, a student’s class will meet entirely in-person on the physical campus.  We will be sending you a class schedule in early August to let you know how your fall classes are slated to meet.  
 
While this approach maximizes social distancing and accessibility, we recognize that it also presents new complexities for the Washburn community; we are confident we can meet these challenges and we are committed to making the educational experience as smooth and seamless as possible for our students.
 
At this time, each of you should review your class schedule and consult with your Program Navigator/Advisor(s) or the Student Services Office about any adjustments you would like to make.
 
Adjustment to academic calendar: In some cases we may need to make changes to the academic calendar as result of the COVID-19 virus.  Any changes will be communicated as quickly as possible. Please note that any changes to the Washburn Tech academic calendar do not apply to The Washburn University Campus or the Washburn School of Law.
 
Technology: We recognize that these new approaches to instruction rely on technology to be successful and we are equipping all of our classrooms with the technology necessary to allow students to continue their learning from any location. Students without the computer or internet equipment necessary to be successful in their courses should contact Washburn Tech’s IT Support, at 785.670.3000 or contact Washburn Tech’s manager of user and network operations at derek.kucharczyk@washburn.edu.
 
These plans were crafted by Washburn’s Academic Scenario Planning team, in collaboration with the university’s COVID-19 Steering Committee, and in consultation with academic leaders from across Washburn University and Washburn Tech. The safety and well-being of all Ichabods is our highest priority and these plans draw upon the best health and safety guidance available, including that of the Centers for Disease Control and Prevention (CDC) and directives from the State of Kansas and Shawnee County—for that reason, these plans are subject to change as new information becomes available.
 
Please note this message is just one of a number of messages you will receive in the coming weeks about the Fall 2020 semester. Please monitor your email closely for new messages, consult Washburn Tech’s Coronavirus Information page regularly, and watch for information shared by your specific program and department. If you have any questions, do not hesitate to reach out via email to your advisor, program director, department chair, or dean.  We are committed to answering your questions and making sure you have information you need as you plan for your Fall 2020 semester.
 
We look forward to the weeks ahead for the start of the semester, but there is no doubt that this fall semester will differ significantly from any other. Every member of our community will play an important role in adapting their own behavior to help ensure the health of others, accepting the necessity of some inconveniences, forgoing some activities, and demonstrating flexibility and resilience as we adapt should conditions change. It will be challenging, but I heartily believe that not only is each of us is capable of making these changes, we are committed to each other and to living out Washburn’s motto Non Nobis Solum—Not For Ourselves Alone.
 
 Sincerely,
 
JuliAnn Mazachek
JuliAnn Mazachek, Ph.D. |Vice President for Academic Affairs
Office of Academic Affairs |Washburn University
Bradbury Thompson Alumni Center, Suite 200
1700 SW College Ave |Topeka, Kansas  66621
Voice: 785-670-2546 |email:  juliann.mazachek@washburn.edu

The federal government has provided emergency relief funding for student grants through the CARES Act. In addition to the CARES Act funding, Washburn Tech has secured additional financial resources to assist students who may be experiencing financial difficulties. Students who have been financially impacted due to this pandemic may be eligible to receive one-time financial assistance.

Assistance

Students may apply for one-time assistance with specific expenses related to housing, food, health care, course materials, technology and/or child care. Awards will range from $100 to $6195. We will continue to award until all funds are exhausted.

Eligibility

All post-secondary certificate-seeking students who were enrolled during as of March 13, 2020, are eligible for one-time assistance from these funds. If you have received aid from a campus or college emergency fund before this date, you are still eligible to apply for this funding. Please request funds only if you are in immediate need.

We encourage students with urgent needs to apply once for emergency relief funds. We cannot guarantee the fulfillment of a second application at this time. As we process requests, we will review the fund balance and notify students if we have resources available to fulfill more requests.
Additional funds may be available to students who are enrolled in the summer 2020 terms.

Application Process

To apply for funding, complete and submit the application, checking every category from which you need assistance. Please indicate on the application if you have requested funding from another source in the past few months. There are many students facing unprecedented challenges due to COVID-19, and our goal is to offer support to the largest number possible. We will accept applications until funds are exhausted. The application will be available mid-week of May 11, 2020.


Fund Distribution

Washburn Tech has created an application committee to process your application and FAFSA. An email from techemergencygrant@washburn.edu will be sent communicating review of your application. Once approved for funds setting up a direct deposit is the quickest way to receive your emergency funds. If you have not set up your account for direct deposit you can use this link https://www.washburn.edu/student-life/business-office/ibod/direct-deposit.html.

We understand you are facing time-sensitive needs, and we are working hard to get these funds to you as quickly as possible. Please continue to visit the COVID-19 link on https://washburntech.edu/  for the latest updates and details about fund distribution methods and other important information related to this virus.

Resources for Faculty/Staff

D2L Training and Access:

https://www.washburn.edu/its/online-education/index.html

 

VPN & DUO:

https://www.washburn.edu/its/vpn.html

 

Skype for Business - Phone Service

https://www.washburn.edu/its/Skype/support.html

 

Zoom Training:

https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

 

Password Management

https://password.washburn.edu/WashburnSelfServiceInstructions.pdf

 

ITS Training Resources Webpage

https://washburn.edu/its/its-training.html

 

  • Accessibility
  • Accounts & Passwords
  • Argos Reporting
  • Banner
  • Check out Equipment
  • Classroom Technology
  • Hoonuit Virtual Training (users must login using their email and password to access the training)
  • Multimedia Production
  • My.Washburn
  • Network
  • Office365
  • Outlook Email and Calendar
  • Online Education & D2L
  • Phones & Skype
  • Printing Services
  • Security
  • Windows 10
  • Wireless (WiFi)
  • Zoom Video Conferencing

CTEL is regularly updating programs for faculty. Please check out their website regularly for an up-to-date schedule.

WUPRPM Regulations and Procedures

  1. Recruitment and Employment

 

Telecommuting. Telecommuting is an approved work arrangement, for a specified time, in which some or all work duties are performed remotely at an off-campus location (e.g., home) by an Employee. Either the Employee, the Department or Administration, may initiate a request to telecommute. Telecommuting arrangements are not permanent and subject to change.

20.1 Employees approved to telecommute are expected to adhere to the following:

  • Will comply with all Federal, State, Local and/or University, policies, regulations and procedures that would apply if the Employee were working at the regular University worksite;
  • Will review the University’s Information and Technology Services regulations and procedures as described in the WUPRPM, Regulations and Procedures, section BB. Information and Technologies Services prior to or at the start of telecommuting;
  • Hours of work, compensation, record keeping (e.g., time sheets) meal periods, breaks, requests for leave (e.g., personal and/or sick) will be followed as if the Employee were working at the regular University worksite. Non-exempt Employees will receive prior approval from their supervisor before performing any overtime work while telecommuting;
  • Will establish an appropriate remote work environment to ensure reasonable safety and health standards. Any costs associated with the setup of an off campus site will be the responsibility of the Employee. Additional telecommuting costs, which may be required by the University, will need pre-approval prior to purchase.  Duties will be performed in an appropriate and safe work environment.  Employees will be covered by workers’ compensation for job-related injuries/illness which occur in the course and scope of employment while telecommuting and are expected to follow appropriate procedures when reporting a work related injury/illness or seeking treatment;
  • Employees are responsible for notifying their supervisor of any problems with connectivity and technological access needed to perform work duties.
  • Ensure the protection of University property, including equipment and data. This may include, but is not limited to, locked files, regular password maintenance and other procedures necessary for the job and the environment;
  • Responsible for the same performance and conduct expectations, including communications with colleagues, supervisors and/or Employees whom they supervise, as if they were working at the regular University worksite and will notify supervisor promptly if there is not a sufficient amount of work to perform while telecommuting.

20.2 Supervisors of employees approved to telecommute are expected to adhere to the following:

  • Comply with all Federal, State, Local and/or University, policies, regulations and procedures that would apply if the Employee were working at the regular University worksite.
  • Determine and convey job responsibilities and reasonable performance expectations and goals, including special performance reviews as appropriate.
  • Adjust schedules, including in-person or telecommute duties, as needed to ensure appropriate functions of the unit are being met.

The Families First Coronavirus Response Act (FFCRA) requires certain employers, including Washburn University, to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19.  These provisions will apply from April 1, 2020 through December 31, 2020.

Information on who may qualify for the paid sick leave benefits and/or expanded family and medical leave is available from the Department of Labor (DOL) Employee Rights FFCRA notice and FAQs both found below.  An application form for those who qualify and interested is also available below.

Employees who complete an application will need to provide documentation, including medical documentation when appropriate, to support the request for leave.  A completed application along with the supporting documentation should be emailed to Human Resources at benefits@washburn.edu for processing.  Supervisors will be notified as a part of the application processing. 

The DOL continues to issue guidance on the FFCRA and thus provisions and processes are subject to change.  Human Resources will update the information contained with the Coronavirus Information web page with any changes which may be necessary. If, after reviewing the information contained with the Families First Coronavirus Response Act tab, you have any questions please email benefits@washburn.edu.

Department of Labor (DOL) Employee Rights Notice FFCRA
FFCRA FAQs
Application for FFCRA Leave Benefits

WUPRPM Regulations and Procedures

  1. Risk Management and Safety

 

  1. Communicable Disease.

20.1 Purpose.  To set forth procedures and regulations regarding the prevention, mitigation and/or management of Communicable Disease on campus to protect students, faculty and staff. 

20.2  Definitions.

20.2.1  “Communicable Disease” is an infectious disease transmissible (as from person to person) by direct or indirect contact with an affected individual, including by not limited to, hepatitis A, B and C, tuberculosis, rubella, chicken pox, shingles, influenza, measles, meningitis, COVID-19 and others as may be identified by local, state and/or federal agencies.

20.2.2 “Direct or Indirect Contact”. 

  • “Direct Contact” occurs when there is a physical contact between an infected person or a susceptible person.
  • “Indirect Contact” occurs when there is no direct human-to-human contact. Indirect contact may occur in several ways, including but limited to, when an infected person sneezes or coughs and the infectious droplets are inhaled, when a healthy person touches a contaminated object or surface and then touch their hands, eyes, nose or mouth prior to following universal precautions.

20.2.3. “Health Care Provider” for purposes of this regulation will adhere to the same definition as used by the Family and Medical Leave Act.

20.2.4 “Universal Precautions” is an approach used to prevent and/or mitigate the spread of infectious disease from bloodborne pathogens and/or certain body fluids. This includes, but is not limited to, following proper hand hygiene, wearing personal protective equipment when appropriate, maintaining respiratory hygiene and cough etiquette, using adequate procedures for cleaning and disinfection. 

20.3 Notification: Employees who have or suspect they are infected with a Communicable Disease should seek expert medical advice from a health care provider and are encouraged to advise local health authorities of possible public health threat when appropriate.  Employees should follow the directions of local health authorities in order to prevent the spread of infection and protect their own health.  Employees who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Human Resources promptly. Students who have a Communicable disease and may be at risk for transmitting the illness through direct or indirect contact to other students, faculty and/or staff should notify Student Health promptly. 

Employees who present a health risk to other students, faculty and/or staff should conduct themselves responsibly for their own protection and the protection of others in the community, follow universal precautions as appropriate, and not knowingly engage in any activity which creates a material risk of transmission to others.

20.4 Returning to work. Employees should present a medical release, with or without restrictions, to Human Resources prior to returning to work from a Communicable Disease.

20.5 Compliance. The University will consider all recommendations statutes and/or regulations from any local, state and/or federal agency related to Communicable Disease.  The University will consider all applicable recommendations, statutes and/or regulations which protect the privacy of persons who have a Communicable Disease. Every effort will be made to ensure procedurally sufficient safeguards to maintain the personal confidence about persons who have Communicable Diseases. 

Reopening Plans

Door Entry Signs will be installed at all of the entrances to all buildings.  Those will be installed by Facilties Services.  All signage in public spaces will be installed by Facilities

Send orders by submitting a facilities work request with the following information:

  1. Name
  2. Location
  3. Budget FOAPAL
  4. Which signage (poster and/or door sign)? Specify quantity. We do have some addtional designs available if you need other options. Contact Public Relations about those. If you have suggestions or a need for special wording on a poster, contact Public Relations at wurelations@washburn.edu. If you have a need, chances are somebody else does as well and we can print in bulk.
  5. Which arrows or Other Floor Signs? Quantity? Please specify where you would like to have the signs installed.  Those installations will be done by Facilities.

 

Poster options

(click to zoom)

Poster #1 

stay-safe-poster1.jpg

Poster #2

stay-safe-poster2.jpg

      

Door Sign

(click to zoom)

covid-DoorSign.jpg


64768-COVID-in-out-exits_Page_1.jpg 64768-COVID-in-out-exits_Page_2.jpg
64768-COVID-in-out-exits_Page_3.jpg 64768-COVID-in-out-exits_Page_4.jpg

 

Social distancing arrows and floor signs

(click to zoom)

floor-sign-arrow.jpg

floor-sign-enter.jpg

Social-Distance-circle.jpg

As a part of the Campus re-opening efforts, Purchasing and Facilities Services acquired personal protective equipment (PPE) and cleaning supplies for use at all campus locations.  Individual departments are not to purchase PPE or cleaning supplies directly from outside vendors.  They are to submit a Facilities Service work order specifying the needed PPE and cleaning supplies, with the resulting costs charged back to a department provided FOAPAL.
 
To acquire PPE items: Departments should have an approved operational re-opening plan.Submit a work order request for the PPE and cleaning supplies needed.  List quantity of each item needed.
https://webtma-prod.wuad.washburn.edu:444/home.html
 
Items available:
Hand Sanitizer
Gloves
Disposable Masks (a cloth mask will be distributed to all faculty, staff, and students)
Disinfectant Spray
Paper Towels
Plexiglass
Floor Decals
Roll of Blue Tape (in lieu of floor decals)
Lysol Spray (future availability)
Clorox Wipes (future availability)

Other Health and Safety Resources

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