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Information for Military Students

The Business Office works closely with the Washburn University Diversity and Inclusion Office to provide support for military students and their families. In addition, the Center for Student Success Office of Military Student Success provides information and services for veterans and active duty miliary students.

In the Business Office, we work with these areas to make sure students military funds are recorded appropriately to pay account balances. There are a number of ways for students to use military benefits to pay for their education, including but not limited to the options below.

A more comprehensive list is available at the Education Benefits link on the Military Student Success website.

  • The Diversity and Inclusion office provides the Business Office with information on when you are certified, the total tuition and fees certified, and the number of hours included in the certification.
  • The length of time between certification and payment from the VA can range from two weeks to several weeks. If you are awaiting payment, you should take steps to protect your account from late fees or holds if you anticipate payment will arrive after the University’s published payment deadline (see the "Military Payment Plan and Book Deferments" section).
  • If you are receiving Chapter 33 benefits, you will see the tuition and fees paid to your account only after the University receives notice of payment from the VA. Any charges paid previously with grants or student loans will then be refunded to you, according to the University’s refunding schedule.
  • School codes: Washburn University of Topeka:  WUO01 | Washburn Institute of Technology:  KAT
  • Because Washburn and Washburn Tech are Non-LOI schools, you are required to submit information regarding hours, courses, course costs and fees at the time of application. It is important that the information is accurate due to restrictions for invoicing through GoArmyEd. To assist you in obtaining the correct information, the Business Office will provide a detailed outline of charges upon request.
  • A change in the your schedule from the approved authorization may result in a reduction of benefits and a delay in invoicing affected charges to GoArmyEd.
  • Eligible students (Air National Guard, Army National Guard) must complete an online application from the Kansas Board of Regents (KBOR).  All applications are submitted directly to KBOR. The priority date to apply is May 1 for the following Fall and Spring terms, but all online applications must be submitted to KBOR no later than their published deadlines for Fall and Spring.
  • You must complete the form according to published deadlines.  KBOR suggests you check their online KNG Educational Assistance Program account to make sure the complete application was received.
  • KBOR advises the University when the application process is complete, and at that point the University will enroll the student in a Military Payment Plan (MPP) in order to prevent late fees or holds from being applied.
  • Tuition and fee amounts are limited to 15 hours per semester.
  • Student must have a FAFSA on file and apply for Federal Tuition Assistance (the National Guard will track this for each student).
  • Student must maintain a 2.0 GPA and provide a transcript each semester to their National Guard Unit.
  • Grants, loans or scholarships disbursed to your account will apply to the account balance in the order they are applied.  When the KNG award is received (usually November for the fall term and April for the spring term), a refund will generate if the balance is zero or below the amount of the KNG award.  At that time, the setup fee for the MPP will be reversed for students whose balance is cleared by the KNG award.
  • Students whose balances are not cleared by the KNG award must pay the remaining balance by the single installment date in the MPP (December 1 for fall and May 1 for spring).  The $30 setup fee for the MPP will not be reversed for these students.
  • IMPORTANT:  The program does not pay for courses that are dropped or retaken, or any courses from the summer term.
  • Because students awaiting tuition assistance or VA benefits may experience delays in payment that extend beyond the University’s normal payment schedule, a payment plan is available for our military students.
  • The Military Payment Plan (MPP) will protect the student’s account from late fees or holds connected with charges due for tuition, fees, books, supplies and housing up until the due date. The single payment date in the MPP is on the first business day of the last month of each term. Balances not paid by that date will be subject to a late payment fee.
  • Students enrolled in the MPP may use the plan to charge books at the Ichabod Shop (bookstore). An authorization card signed by the Business Office and brought to the Ichabod Shop by the student is required.
  • A $30 setup fee is charged for enrolling in the plan ($20 for the summer term). The fee is part of the total balance due and is not required to be paid at the time of enrollment in the plan.
  • If a student is enrolled in the plan and the University receives 100 percent of the charges on the student account from the VA or other tuition assistance programs, the setup fee is reversed at the time payment is received. 
  • Military Payment Plans are not available to all students and cannot be set up in WU-View.  Please contact the Washburn University Business Office for assistance or send an email to business-office@washburn.edu.
  • The Financial Aid Office has a full-time financial literacy specialist available for students wanting details regarding financial aid options.  Details may include information about federal loans and grants, as well as private loans and scholarships.
  • The staff of the Financial Aid Office can also answer questions about loan options, origination fees, etc.
  • Information about the various types of aid is available in the Financial Aid section.

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Washburn University prohibits discrimination on the basis of race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status. The following person has been designated to handle inquiries regarding the non-discrimination policies: Dr. Pamela Foster, Equal Opportunity Director/Title IX Coordinator, Washburn University, 1700 SW College Ave, Topeka, Kansas 66621, 785.670.1509, eodirector@washburn.edu.

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