Billing timeline

The Washburn University Business Office typically assesses charges to student accounts between three and four weeks prior to the start of the term. Our office prepares only electronic billing statements (eBills) for most students and no paper bills are sent.


  • Preliminary eBills are sent via Washburn email early in August for the Fall term, but before the release of financial aid to the student accounts.  In addition, exemptions, waivers, and third party payments may not be included on the preliminary eBill.  The preliminary eBills serve as a reminder to students to watch their account online and make sure they enroll in a payment plan or pay the balance in full prior to the payment deadline. 
  • Preliminary eBills are not sent in January for the Spring term because of the early release of financial aid (within a day or two after the university reopens from winter break).
  • Monthly eBills are sent via Washburn email during the last week of each month of the term to all students with an outstanding balance for the term, regardless of whether the student has enrolled in a payment plan.
  • Electronic bills are generated through WU-View, the online payment system, and are sent to the student's Washburn email address.  If students add alternate email addresses and authorized users, eBills will also be sent via email to those addresses.
  • eBills are a snapshot of the balance on a student account as of the date they are prepared. Students are encouraged to log in to WU-View to review real-time, current account balances and see copies of all eBills.  
  • Students are encouraged to check their WU-View account under My Account / Account Activity (filter by date or see full account activity, then select the term) to view financial aid releases and any additional charges, such as books or supplies.

Mailed notices

  • No paper statements are sent to Washburn or Washburn Tech students (beginning in Fall 2018).  Paper statements are prepared and mailed only to Concurrent Enrollment Program (CEP students) in early September and February each year.  
  • Instead of paper statements, a Financial Obligation Letter is mailed to all Washburn and Washburn Tech enrolled students with a balance around the middle of August and the middle of January.  These letters serve as a reminder to students to that they are financially responsible for all charges for the term unless they withdraw from classes.
  • Students who wish to cancel enrollment for the semester must contact before the term begins or the student remains liable for charges.  Washburn Tech students must call 785-670-2010 to withdraw.
  • Due to the timing of the varying sessions offered during the summer, Financial Obligation Letters are not mailed during the summer term.

GET IN TOUCH WITH Business Office

Washburn University Business Office
Morgan Hall 103
1700 SW College Ave.
Topeka, KS 66621

Phone & Email

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