Business Office

Information for Military Students

The Washburn University Business Office works closely with Washburn University Student Services Office  to provide support for military students and their families.  There are a number of ways you can use your  military benefits to pay for your education, including but not limited to the following:

Kansas National Guard Educational Assistance Program (Fall and Spring terms only)

  1. Eligible students must retrieve an application from the Kansas Board of Regents .

  2. Student must complete form and obtain signature of commander.

  3. Original, signed application must be submitted to the Business Office no later than the 3rd Friday in September for the Fall term or the 3rd Friday in February for the Spring term.  Late applications may not be considered.

  4. The University is required to apply a 100% preliminary award to the student’s account, with the understanding that the award amount may change after the Kansas Board of Regents evaluates the total number of applications against the money available for the term.  Students are responsible for the unpaid portion after the final award percentage is determined, typically in November for the Fall term and April for the Spring term.

  5. The program does not pay for courses that are dropped or retaken, or any courses from the Summer term.

GoArmyEd

  1. Eligible students must complete an application online at http://www.goarmyed.com/.

  2.  School codes:

    1. Washburn University of Topeka:  WUO01

    2. Washburn Institute of Technology:  KAT

  3. Because Washburn and Washburn Tech are Non-LOI schools, the student is required to submit information regarding hours, courses, course costs and fees at the time of application.  It is important that the information is accurate due to restrictions for invoicing through GoArmyEd.  To assist students in obtaining the correct information, the Washburn University Business Office will provide a detailed outline of charges upon request.

  4. Students must submit an approved copy of the Army Tuition Assistance Authorization Form . to the Business Office in order for tuition to be invoiced to GoArmyEd. 

  5. A change in the student’s schedule from the approved authorization may result in a reduction of benefits and a delay in invoicing affected charges to GoArmyEd.

Chapter 33 (Post 911) VA Benefits

  1. Students eligible for Chapter 33 benefits or Transfer of Entitlement must submit information each term to the Washburn University Student Services Office  to have tuition and fees certified with the VA.

  2. The Student Services office provides the Business Office with information on when a student is certified and what courses are included.

  3. The length of time between certification and payment from the VA can range from two to several weeks.  Students awaiting payment should take steps to protect their account from late fees or holds if they anticipate payment will arrive after the University’s published payment deadline (see Military Payment Plan).

  4. Students receiving Chapter 33 benefits will see the tuition and fees paid to the student account only after the University receives notice of payment from the VA.  Any charges paid previously with grants or student loans will then refund to the student according to the University’s refunding schedule.

Military Payment Plan and Book Deferments

  1. Because students awaiting tuition assistance or VA benefits may experience delays in payment that extend beyond the University’s normal payment schedule, a payment plan is available to military students.

  2. The Military Payment Plan (MPP) will protect the student’s account from late fees or holds connected with charges due for tuition, fees, books, supplies, and housing up until the due date.  The single due date in the MPP is on or shortly after the first day of the last month of each term.  Balances not paid by then will be subject to late fees.

  3. Students enrolled in the MPP may use the plan to charge books at the Washburn University Bookstore. An authorization card signed by the Business Office and brought to Bookstore by the student is required.

  4. A $30.00 setup fee is charged for enrolling in the plan.  The fee is part of the balance due and is not required to be paid at the time of enrollment in the plan.

  5. If a student is enrolled in the plan and the University receives 100% of the charges on the student account from the VA or other tuition assistance programs, the setup fee is reversed at the time payment is received. 

  6. Military Payment Plans are not available to all students and cannot be set up in IBOD.  Please contact the Washburn University Business Office for assistance.