Forms are grouped below by function. Dynamic Forms are fillable online forms that feature automatic approval routing and are accessed using Washburn SSO Credentials. The Excel and Word files are designed to be downloaded into the applicable program, completed then printed for approval signatures. Please complete Excel forms in Excel to take advantage of informational prompts, automatic calculations, and edit checks. PDF files must be downloaded, printed then completed by hand.

Click on the appropriate icon to open or download a form. The forms are generally self-explanatory and/or include instructions. Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.

Accounts Payable | General Accounting | Business Office | Tax Matters | Capital Assets & Equipment | Banner Finance | Miscellaneous

Fiscal Year-End

FY23 Year-End Closing Procedures
Year-End Accrual Worksheet

Accounts Payable

Payment Voucher (Dynamic Form) – Washburn & Washburn Tech
Dynamic Form Payment Voucher Instructions
Payment Voucher (Dynamic Form) – Instructions to approve/deny form
Independent Contractor Flowchart (use with checklist below)
Independent Contractor Checklist
W-9 Vendor List (accessible to employees only on MyWashburn/Finance tab)
In-Town Travel Authorization and Mileage Form - 2024
Travel Expense Report 2024 (Washburn and Washburn Tech)
Travel Per Diem Websites
Travel Advance Acknowledgement - Individual
Travel Advance Acknowledgement - Group
Travel Rental Car Insurance 2023-2024
Employee Moving Expense Request - 2023

General Accounting

Journal Entry Request (Dynamic Form) - Expense and Budget Transfer Form
Journal Entry Request (Excel) - Expense and Budget Transfer Form 

Business Office

Deposit Form (Excel spreadsheet) 
Deposit Form (fillable PDF) 
Deposit Form Instructions (with screenshots)
WUPRM Regulations and Procedures for Petty Cash/Change Funds
Petty Cash/Change Fund Application
Petty Cash/Change Fund Custodial Record
Change Fund Instructions
Petty Cash Fund Instructions

Tax Matters

Form W-9 Washburn (taxpayer ID verification when Washburn is the vendor)
Form W-9 Washburn Tech (taxpayer ID verification when Washburn Tech is the vendor)
Form W-9 Blank (taxpayer ID verification when Washburn is paying an individual or corporation)
Washburn Tax Exemption Letters
W-8BEN
W-8BEN Instructions
Nonresident Alien Tax Assessment Form
Form 8233 (nonresident alien exemption from withholding) *
Form 8233 Instructions (nonresident alien exemption from withholding) *
Sales Tax Guide for Departments (PDF)
Sales Tax Calculator

Capital Assets & Equipment

Capital Asset/Equipment Acquisition Record
Capital Asset/Equipment Issue Receipt
Capital Asset/Equipment Transfer Record
Capital Asset/Equipment Disposition Record
Capital Asset/Equipment Affidavit of Loss

Banner Finance Setup

Request for Banner Finance Access
Fund, Organization or Activity Code Request (Dynamic Form)
Fund, Organization or Activity Code Request (Excel spreadsheet)
Fund, Organization or Activity Code Termination Request (Dynamic Form)
Requisition Approval Queue Request

Miscellaneous

Agency Account Request - Student Organization (Excel spreadsheet) 
Agency Account Request - Student Organization (fillable PDF) 
Agency Account Request - Other Organization (Excel spreadsheet) 
Student Agency Account Signature Authorization (Excel spreadsheet) 
Student Agency Account Signature Authorization (fillable PDF) 

Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.

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