Forms are grouped below by function. The Excel and Word files are designed to be downloaded into the applicable program, completed then printed for approval signatures. Please complete Excel forms in Excel to take advantage of informational prompts, automatic calculations, and edit checks. PDF files must be downloaded, printed then completed by hand.

Click on the appropriate icon to open or download a form. The forms are generally self-explanatory and/or include instructions. Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.

Accounts Payable | General Accounting | Payroll | Business Office | Tax Matters | Capital Assets & Equipment | Banner Finance | Miscellaneous

Fiscal Year-End - June 30, 2019

FY19 Year-End Closing Procedures
Year-End Accrual Worksheet

Accounts Payable

Payment Voucher - Washburn (Chart of Accounts W)
Payment Voucher - Washburn Tech (Chart of Accounts K)
Independent Contractor Flowchart (use with checklist below)
Independent Contractor Checklist
W-9 Vendor List (accessible to employees only on MyWashburn/Finance tab)
In-Town Travel Authorization and Mileage Form - 2019 
In-Town Travel Authorization and Mileage Form - 2018
Out-of-Town Travel Authorization Form - Washburn 
Out-of-Town Travel Authorization Form - Washburn Tech
Travel Expense Report 2019 - Washburn (Chart W)
Travel Expense Report Sample - Washburn (Chart W)
Travel Expense Report 2019 - Washburn Tech (Chart K)
Travel Expense Report Sample - Washburn Tech (Chart K)
Entertainment Expense Report
Employee Moving Expense Request - 2019
Employee Moving Expense Request - 2018
Request for Signing and Approval Authority Delegation Form

General Accounting

Journal Entry Request (Expense and Budget Transfer Form)
Year-End Accrual Worksheet

Payroll

Supplemental Pay Request (Faculty/Administration)
Non-Exempt Employee Timesheet - Excel (use only if web time entry not available)
Non-Exempt Employee Timesheet - PDF (use only if web time entry not available)
Federal Work Study Timesheet - Excel (use only if web time entry not available)
Federal Work Study Timesheet - PDF (use only if web time entry not available)
Regular Student Timesheet - Excel (use only if web time entry not available)
Regular Student Timesheet - PDF (use only if web time entry not available)
Payroll Redistribution Form
Form W-4 (Federal withholding allowance certificate) *
Form K-4 (Kansas state withholding allowance certificate) *

Business Office

Deposit Form (Excel spreadsheet) 
Deposit Form (fillable PDF) 
Petty Cash/Change Fund Application
Petty Cash/Change Fund Custodial Record
Change Fund Instructions
Petty Cash Fund Instructions

Tax Matters

Form W-9 Washburn (taxpayer ID verification when Washburn is the vendor)
Form W-9 Washburn Tech (taxpayer ID verification when Washburn Tech is the vendor)
Form W-9 Blank (taxpayer ID verification when Washburn is paying an individual or corporation)
Washburn Tax Exemption Letters
Form W-4 (Federal withholding allowance certificate) *
Form K-4 (Kansas state withholding allowance certificate) *
Nonresident Alien Tax Assessment Form
Form 8233 (nonresident alien exemption from withholding) *
Form 8233 Instructions (nonresident alien exemption from withholding) *
Sales Tax Guide for Departments (Word document)
Sales Tax Guide for Departments (PDF)
Sales Tax Calculator

Capital Assets & Equipment

Capital Asset/Equipment Acquisition Record
Capital Asset/Equipment Issue Receipt
Capital Asset/Equipment Transfer Record
Capital Asset/Equipment Disposition Record
Capital Asset/Equipment Affidavit of Loss

Banner Finance Setup

Request for Banner Finance Access
Fund, Organization or Activity Code Request
Fund, Organization or Activity Code Termination Request
Requisition Approval Queue Request

Miscellaneous

Agency Account Request - Student Organization (Excel spreadsheet) 
Agency Account Request - Student Organization (fillable PDF) 
Agency Account Request - Other Organization (Excel spreadsheet) 
Student Agency Account Signature Authorization (Excel spreadsheet) 
Student Agency Account Signature Authorization (fillable PDF) 

Forms marked with "*" are located outside the Washburn website. The Finance Office has no control over the content of the linked pages. If one of these links is broken or does not link to the correct form, please let us know.

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