Monitor your progress toward your degree

Degree Works is a web-based tool used to monitor a student’s academic progress toward degree completion. It combines Washburn's degree requirements with the courses a student is currently taking, has taken in the past and plans to take. It produces a snapshot of the progress you are making in fulfilling your degree requirements.

Degree Works will help you:

  • Create a degree audit to determine what requirements you need to complete in order to earn your degree.
  • Confirm which courses you have taken or transferred and see which ones fulfill requirements or count as electives.
  • View waivers and exemptions applied toward your degree.
  • See how your coursework could be applied toward another program of study using the “What If” feature.
  • Estimate how many semesters it will take you to graduate.
  • Learn the prerequisites and co-requisites for courses by clicking on the course numbers.
  • Calculate your GPA for the current term and learn how to achieve your desired overall GPA using the “GPA Calc” feature.

A Degree Works degree audit is a review of a student’s past, current and planned coursework, combined with the requirements of the degree the student is currently seeking. The degree audit matches courses the student has taken with the requirements to give the student an overall picture of their academic progress and what requirements are outstanding.

About Degree Works

Yes. Access to Degree Works is through the internet. You can use any web browser (Google Chrome, Mozilla Firefox or Internet Explorer).

Students:

  1. Log into MyWashburn
  2. Click the Student Academics tab
  3. In the Academic Advising section, in the center of the screen, click the Process degree audits (2016-17 catalog and beyond) link. 
    (Note: Students with a catalog year prior to 2016-2017 should use the Process degree audits (Catalogs PRIOR to 2016-17) link.)
  4. Login using your Washburn email address and password

Advisors: 

  1. Log into MyWashburn
  2. Click the Faculty tab
  3. In the Faculty/Advisor Self-Service section, on the right side of the screen, click the Degree Works Advising Tool (2016-17 catalog and beyond) link. 
    (Note: For students with a catalog year prior to 2016-2017, use the CAPP Advising Tool (Catalogs PRIOR to 2016-17) link.)
  4. Login using your Washburn email address and password
Yes. Degree Works is accessed through your MyWashburn secure login. Advisors, faculty and selected staff will also have access for the purpose of supporting your progress through your academic career. Your Degree Works audit is part of your Education Record and is protected under the Family Educational Rights and Privacy Act (FERPA). As with any other personal information that you access online, you should be sure to log out of your account and close all application windows before leaving a public computer.
Currently, students with a catalog year of 2016-2017 and later can use Degree Works. Students with a catalog year prior to 2016-2017 should use CAPP.
The information in Degree Works is refreshed each night. Any changes made during normal business hours (e.g. grade changes or classes added/dropped) will be seen in Degree Works the next day. Contact your advisor if you have any questions.
No. Degree Works is a snapshot of courses in-progress, planned and in your academic history. Registration will continue to be handled through logging into your MyWashburn and adding/dropping classes.
No. Degree Works is a tool used to create an unofficial audit of how your coursework applies to the requirements of your degree program(s). It is used to assist you and your advisor in the planning and tracking of your degree progress. Your transcript is still your official university record.
Yes. A Degree Works degree audit is laid out in a block format (sections). It shows the requirements for your degree program(s). The legend along the left side of the audit, and at the bottom, shows how you can identify which requirements are incomplete, in-progress, complete and more.
Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works following the nightly refresh. However, though grades are viewable in MyWashburn once posted by an instructor, final grades are not available in Degree Works until after the final grading period for Washburn has ended. In-progress courses are listed in Degree Works with a grade of “IP."
Yes. While in the degree audit, click the Course History link located near the top of the audit. This will produce a printable list of courses taken at Washburn, as well as transferred courses taken within the same level (undergraduate or graduate). Please note this is not an official transcript; just a class listing.
Degree Works uses a student’s catalog term to determine the degree requirements in place at that time. These requirements are used to produce the degree audit.
A catalog year is the academic year that a student becomes an active student at WU. The catalog year identifies which requirements are in place at that time for the student’s desired degree. Students can opt to change to a more recent catalog year if they prefer those requirements, but they have to use ALL requirements for the catalog they choose (university, degree and major).
If you have any questions about your student record, coursework or the Degree Works program, contact your academic advisor.
Make sure the pop-up blockers are turned off in your internet browser or try a different web browser. Contact your academic advisor if you still have trouble accessing Degree Works.

Processing the audit

Degree Works opens automatically to the Student View of your degree audit. Your audit is organized into blocks (sections) of requirements based on your degree program(s). Hover your mouse over the requirements to determine areas that you can click on for more information such as course numbers and attributes. 

If you see an *, that means there is a prerequisite (a course you need to take and pass first). Click on the course subject and number to view the prerequisites. 

As you register for courses and complete requirements, they are tracked on the audit. Refer to the legend that’s located at the left and bottom of the audit.

At least four times a term. You should review your worksheet at the following times:

  1. Before you meet with your advisor.
  2. After you register to ensure the courses apply to your requirements as you expected.
  3. After your grades are posted.
  4. Any time you make changes to your schedule.

It’s important to review your audit frequently, especially before and after you schedule courses or receive grades. This helps ensure you are taking the correct courses and are on track to graduate on time.

*Remember: Changing your registration or completing a course with a grade lower than the minimum required for a requirement may impact your degree progress.

Your academic advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the Registrar for assistance.

Degree Works is designed to show a listing of your degree programs in the grid of student information near the top of your degree audit. Additionally, each program is broken out into individual requirement blocks within the audit. Students pursuing simultaneous degrees will need to click on the Degree drop-down box at the top of the audit in order to view additional audits for each type of degree being pursued.

Multiple degrees of the same type will appear on one audit. For example, all in-progress Bachelor of Art degrees will show on one audit. However, if you are also pursuing a different degree type, a Bachelor of Science, for example, it will appear on a separate audit. Click the Degree drop-down arrow at the top of your first audit screen to see additional audits for multiple degree types.

Your audit will outline for you courses that are still needed to meet degree program requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

@=represents a wildcard; it means “any”

@@=any SUBJECT and any COURSE NUMBER

EN @=Any English (EN) course

@ 300=Any SUBJECT but the course number must be 300.

A colon (:)=represents a range. For example, instead of writing every course number between 200 and 499, a colon is used to show this in a more simple way.

MA 200:499=Any Mathematics (MA) course with a course number between 200 and 499.

Yes. Click on the desired course on the audit and a portion of the catalog will open up with the course description, credits, prerequisites and co-requisites (if they are required). Hovering over the course will display the title and credits of the course. Any class that has an asterisk (*) has a prerequisite.

Your academic advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the University Registrar's Office for assistance.
Yes. On the degree audit, click the Course History link located near the top of the audit. Degree Works uses the information that is current for your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.
Your degree program GPA is a calculated GPA based on coursework used to fulfill just the program requirements. This GPA will appear on the title ribbon of the program block (section). Additionally, depending upon your college, the program GPA may also include courses that potentially could have been used within the program block but were not needed to fulfill specific requirements.

Any or all of the following may appear at the bottom of an audit:

Electives: Courses that are counting as additional electives toward your degree. Courses here are above the minimum requirements of your specific program but are still used in earning your degree. 

Not Counted: Coursework that is not being used toward earning your degree.

Insufficient: Courses that have grades insufficient for meeting either general education requirements, University requirements or specific program requirements.

In-Progress: A list of any courses currently being taken or that the student is pre-registered for. These courses will also be listed in other blocks (sections) throughout the audit.

There could be several reasons, as follows:

  1. The course did not meet the minimum number of credits required.
  2. The course did not meet the minimum grade requirement for your program of study.
  3. The requirement may state that the course must be taken at Washburn.
  4. All requirements have been met and this course is simply not needed.
  5. The course may not be equivalent to the Washburn course.

*Contact your academic advisor if you need further help.

Yes. Courses from which you have withdrawn will appear in the Insufficient block toward the end of your audit.

In most cases, yes. It is programmed to recognize that some courses may be used to fulfill more than one requirement. Contact your advisor for further confirmation.
Not necessarily. If you have applied to graduate, the University Registrar's Office will perform a preliminary audit of your coursework prior to the add/drop period of your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate. Missing requirements will be communicated to you via your Washburn email.
Degree Works relies on your internet browser and its Adobe plug-ins for the PDF view and printout. Please make sure you are on the latest version available for both. If you need assistance, please contact the Technology Support Center at: Phone: 785.670.3000, email: support@washburn.edu, Location: Bennett Computer Center room 104. See their website for their hours.

Using the "What If" feature

The "What If" function allows you to hypothetically change your degree program. The "What If" audit will show you what coursework is required for the hypothetical program; what courses you have taken that satisfy requirements; and what courses are still left for you to take.
No. The "What If" function is for information purposes only. You will see the header "What If Audit" displayed at the top of the audit whenever an audit is run on a "What If" scenario.
Yes. The "What If" function will perform an audit based on the hypothetical program and will show how your completed, current and planned coursework meets the requirements of the hypothetical program.
Since "What If" scenarios are not saved in Degree Works, your advisor can only see your results if the two of you work through a "What If" procedure together or if you show him/her a printout of a "What If" scenario you generated on your own.

Yes, you can save the "What If Audit" to your personal computer as a PDF document. "What If Audits" cannot be saved within Degree Works. 

To save a "What If Audit": 

  1. Click the "What If" feature under the Degree Audits tab.
  2. Fill in the hypothetical criteria using the drop down boxes and free-text course boxes.
  3. Click Print/Save as PDF button.
  4. With the PDF version of your audit now open on the screen, click the save button in the upper left-hand corner or press Shift+Ctrl+S to Save.
  5. When the Save As dialogue box appears, navigate on your personal computer to the location where you want the file stored, type in the desired file name and click Save.

Yes. Degree Works will allow you to select more than one program at a time or to select multiple programs.

Yes, to print a "What If Audit":

  1. Click the "What If" feature under the Degree Audits tab.
  2. Fill in the hypothetical criteria using the drop down boxes and free-text course boxes.
  3. Click Print/Save as PDF button.
  4. With the PDF version of your audit now open on the screen, click the printer icon in the upper left-hand corner or press Ctrl+P to Print.
Degree Works relies on your internet browser and its Adobe plug-ins for the PDF view and printout. Please make sure you are on the latest version available for both. If you need assistance, please contact the Technology Support Center at: Phone: 785.670.3000, email: support@washburn.edu, Location: Bennett Computer Center room 104. See their website for their hours.

Student Educational Planner

The Planner is a feature in Degree Works that will allow you to make a long-term plan for degree completion and verify that the courses you include on your plan will fulfill your degree requirements.
No. The Planner is only intended for future classes, not classes which you’ve completed or in which you’re currently enrolled.
No. You can use the Planner to map out as much or as little of your degree plan as you’d like.
Absolutely not. You can start using the Planner at any time. It doesn’t matter if you’re a freshman planning your next four years of study or a senior with one semester left. The features of the Planner will still help you ensure that you’ve identified all of the courses you need to complete for your degree.

No. You will want to review your plan with your advisor to ensure that you have courses in the proper sequence. You can also review the course descriptions in the catalog for prerequisite information for each of your courses.

You can access catalog course descriptions in one of two ways. You can click the link for any needed courses that are listed in your Degree Works worksheet, and a new window will open with course descriptions that fulfill that requirement.

Pick the course in which you most likely will enroll. You can include a note in the notes section that states that you might take another course instead.

Topics courses require special coding each semester that they’re offered so Degree Works knows how to use them. We don’t have a way to enter this coding through the Planner. If you’re in this situation, we recommend that you place the course on your plan and include a note about the area in which you intend to use it. Review this information with your advisor during your next meeting.
Your advisor, as well as faculty members and administrators who have access to Degree Works, will be able to access your plans.
No. In most cases, students will make plans and share them with their advisors. Your advisor will be a resource for you if you have questions, and you will want to ask your advisor to review any plan you create.
Your advisor can log in to Degree Works and review your plan online. You can also print your plan by using the print link in the upper-right hand corner of the planner and take a copy of your plan to your advising appointment.
Yes, but you can only mark one plan as active.

At a minimum, you should review and update your planner every semester before you meet with your advisor. You should also update your plan when you drop a course, receive an unsatisfactory grade in a course or make any other changes that affect your degree progress.

Once a semester ends and your grades are placed on your records, you’ll no longer be able to update information for that term. The information for that term will appear at the bottom of your plan as completed coursework.

That’s supposed to happen. Your worksheet shows you the courses you have already completed or are registered in. Your planned courses will only appear when you are in the Planner section of DegreeWorks, after you have generated a worksheet using the “Process New” button.

Using the GPA calculator

The GPA Calculators (found under the GPA Calc tab) will show you your estimated GPA after you fill in hypothetical information.
No. This is a hypothetical estimate only.

The Graduation Calculator tool shows the amount of average grade points you need to achieve in your remaining credit hours in order to reach your Desired GPA by graduation. The Current GPA field is automatically filled in.

You can use your Degree Audit to obtain the information necessary for the Credits Remaining and Credits Required fields. Once all fields are filled in, click the Calculate button. The results are an estimate based on information you enter and do not provide any guarantee, basis for academic distinction or graduation honors.

The Term Calculator shows what your GPA will be at the end of your current term with hypothetical grades entered for your current courses. Your Current GPA, in-progress classes and their corresponding Credits will be entered automatically.

The Credits Earned So Far field represents all hours taken at Washburn University (factored into your current GPA) that have been applied to your degree plan.

You may select hypothetical grades for the in-progress classes shown, then click the Calculate button to see what your GPA will be if you receive those grades for these courses.

The Advice Calculator shows how many credit hours you need at a certain grade in order to achieve a desired GPA. Your Current GPA and Credits Earned are automatically entered. Simply enter a Desired GPA and click the Calculate button to see how many credit hours with a certain grade you need in order to reach that GPA. 

Advice will alert you if the GPA is not possible because too many hours would be required.

GET IN TOUCH WITH Registrar's Office

University Registrar's Office
Morgan Hall
1700 SW College Ave.
Topeka, KS 66621

Phone, Fax & Email
Phone: 785.670.1074
Fax: 785.670.1104
registrar@washburn.edu

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