Guidelines for faculty

We need your help to ensure legal requirements are met in your classroom to ensure students with disabilities have equal access to their education. In this section, you’ll find resources available to you to ensure that students with disabilities are able to be successful in their Washburn journey.

If you have any concerns or questions regarding how to best accommodate a student with a disability, please reach out to us at 785.670.1622 or accommodations@washburn.edu.

A student takes notes while in class

Accommodate faculty portal

Accommodate is a tool that Washburn utilizes to manage accommodation requests and implementation. Faculty and students each have their individual portals in order to manage their accommodations within the classroom.

The faculty portal includes access to the following:

  • View accommodation letters
  • View students with accommodations enrolled in your individual courses
  • Upload and receive exams/quizzes in a secure area
  • Review resources for accommodations

All examinations and testing authorization information should be uploaded and answered in the faculty portal under course>exams to ensure the security of the examination. Please view the instructions or video for detailed steps for submitting examinations. For departments that utilize scantrons, delivery of scantrons from SASO will still be available.

Note: With the implementation of Accommodate, testing authorizations forms will no longer be utilized for distraction reduced testing.

All exams that are scheduled by students with testing accommodations require faculty to utilize the Accommodate Faculty Portal when submitting an exam. Our office will accept exams to be dropped off, however, you are still required to provide information that is listed in the Accommodate portal so our office can properly administer the exam.

Students are required to schedule their exams at least 24 hours prior to the time needed. Prior to the scheduled exam date/time, faculty receive at least three email notifications providing information regarding the student’s exam. Faculty are asked to review these in case there is a discrepancy between the date/time the student scheduled. Please notify SASO staff if this is detected.

If a student misses an exam, the student is responsible for contacting their instructor to determine the next steps to reschedule their exams. Once decided, students will need to contact SASO to reschedule. Students are not allowed (exceptions during finals week) to cancel or reschedule their exams in the Accommodate portal. They must contact SASO to process any changes made.

Unless otherwise specified, students are not allowed to bring backpacks, cell phones, smart watches, coats, purses, or any other unauthorized item into the testing room. Students must place these items in the designated area prior to entering the room.

An exam will be discontinued if a student becomes, ill, engages in inappropriate behavior, or is found to be cheating. All students must adhere to the Student Code of Conduct.

Accommodate portal

Accommodate video tutorial

Accessing Accommodate instructions

Instructions for accessing and navigating your Accommodate portal.

Testing room instructions

Instructions for scheduling a testing room for a distraction reduced environment. 

Exam instructions

Instructions for adding an exam for a test room booking request.

Flex Plan for modifications for attendance policies and extensions for assignments/exams

Faculty have the right to establish attendance and late work policies. However, if a student has a disability that is chronic or episodic in nature it may occasionally impact their ability to attend class and complete tests or assignments at the scheduled time.

Therefore, modification to attendance policies, assignment due dates and exam scheduling may be considered an appropriate accommodation. The number of allowable absences and length of assignment extensions depends on the interactive and participatory nature of the course, or is based on department, college or accrediting agency rules.

The Flex Plan addresses attendance and assignment related issues for students with disabilities. The Flex Plan is intended to create a reasonable modification, where appropriate, to the classroom attendance and assignment deadlines policies of each course and is not intended to serve as an attendance or assignment submission waiver. Students are expected and encouraged to attend class and meet deadlines for assignments and tests.
If you are receiving a notice that a student receives accommodations for modifications for attendance or extensions with assignments, you are required to fill out the following survey link embedded in the accommodation letter you receive in your Faculty Accommodate Portal. Once you have completed the survey, our professional staff will meet with students receiving those accommodations to develop their Flex Plan based on your feedback, student's self-report, and our staff's professional knowledge of their disability.

If you have any questions regarding the Flex Plan you receive, or the process please contact our office at 785.670.1622 or email accommodations@washburn.edu.

GET IN TOUCH WITH Student Accessibility Services

Location
Plass Learning Resources Center
Room 317

Phone & Email
785.670.1622
accommodations@washburn.edu

Hours
Monday - Friday, 8 a.m. - 5 p.m.
(After 5 p.m. by appointment)

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