A Washburn international student listens to a question during a trivia competition at Mabee Library.

Financial Aid

Frequently Asked Questions

Who should apply?

Any student who feels they need financial assistance to attend college should apply for aid. To be eligible for federal aid, a student must:

  • be a US citizen or qualified non-citizen

  • meet Satisfactory Academic Progress standards

  • be degree seeking student in an eligible program

  • not enrolled in elementary or secondary school

  • registered with selective service (males only),

  • not owe a refund on Title IV assistance

The Financial Aid Office will confirm all applicants’ eligibility requirements as your aid is being processed.

How do I apply and when?

Apply by completing an electronic Free Application for Federal Student Aid (FAFSA) on the Web at https://fafsa.ed.gov.  Each year the FAFSA becomes available on October 1 for the next academic year.

FAFSA How To Video

What is the Priority Date for Washburn University?

November 15th is Washburn University's priority date for limited federal and state financial aid funds.  Limited funds include the Supplemental Educational Opportunity Grant (SEOG), Federal Work Study, and the Kansas Comprehensive Grant.  All other federal financial aid funds are available after the priority date.

What is the federal school code for Washburn University?

 Washburn University’s federal school code is 001949.

How do I apply for a FSA ID to sign my FAFSA?

Go online to https://fsaid.ed.gov and create a Federal Student Aid (FSA) ID. You can also use this site to edit your current FSA ID.

FSA ID How To Video

I had a PIN number, why do I need a FSA ID?

The FSA ID replaced the Federal Student Aid PIN on May 10, 2015. 

The main reason the U.S. Department of Education made the change was to increase security. Having a username and password is much more secure than a PIN that you enter in conjunction with personally identifiable information (your Social Security number, name, and date of birth). The fewer times you have to enter personally identifiable information over the Internet, the safer you are.

They were also able to improve usability. The PIN was launched in 1998, and while it served students and their families well for 17 years, a lot has changed in that time. The modernized experience available with the FSA ID includes features such as resetting forgotten passwords with e-mail, using an e-mail address instead of a username to log in, and compatibility with more browsers and devices.

I don't have a computer. Is there one in the Financial Aid Office I can use?

Yes. There are computers available in Morgan Hall in first floor hallway between the Student One Stop and the Cashiers' window.  Students may use the computers to complete any of the financial aid process, including:

  • filling out the FAFSA

  • completing the Master Promissory Note

  • completing entrance counseling and other processes

How do I know if the Financial Aid Office needs additional information from me?

There are three ways to know if the Financial Aid office needs information from you:

  • Letter in the mail requesting additional information

  • Email requesting additional information

  • MyWashburn under the Financial Services tab under “Financial Aid Requirements”

Who should I talk to about any problems or other questions I have regarding my financial aid?

Please contact the Financial Aid Office at 785.670.1151 or come in to the Student One Stop in Morgan Hall .

How long does the financial aid process take?

  • Because every student’s situation is different, processing time will vary. A few of the factors that can affect processing time are:

    • if a student is selected for verification

    • how quickly all requested documents are submitted to our office

    • when the FAFSA was originally submitted

In order to ensure your aid is finalized and available to release by the first disbursement date check your MyWashburn account frequently.  Although the Financial Aid Office will try to keep in touch with you, it is your responsibility and very important that you make sure all documents are submitted in a timely manner and that your file is both accurate and complete.

How do I find out how much aid I am awarded?

  • Login to MyWashburn
  • Select the "Financial Services" tab

  • Select the "Financial Aid Awards" link in the far left column

  • Select the correct aid year and submit.  

  • Select the "Terms and Conditions" tab - All students must read and accept the terms and conditions before accepting your financial aid

  • Select the "Accept Award Offer" tab to accept/decline award.

Why did I receive less aid than is on my award letter?

Usually it is due to your enrollment being less than full-time as all financial aid awards are offered based upon full-time status.  Please contact our office so we may determine the actual cause for the reduction in aid.  785.670.1151 or the Student One Stop, 1st floor of Morgan Hall.

How come my financial aid has not paid yet?

There are several reasons aid may not have been disbursed when expected. Check the Financial Services tab on your MyWashburn for any “red flags” or messages. If you do not see any outstanding requirements, please contact the Financial Aid office at 785.670.1151 or visit us in the Student One Stop, 1st floor of Morgan Hall.

I received aid for fall semester. Do I need to do anything to get my spring money?

If you have successfully completed all hours you enrolled in for the fall semester, you do not need to do anything to receive your spring awards.

Please contact our office if you have:

  • Dropped

  • Failed any classes

  • Been notified of loss of eligibility

There may be additional steps that need to be completed to receive your aid. 

Do I have to apply for financial aid and scholarships every year?

Yes, this process must be repeated annually.  You’ll want to be sure to apply for financial aid after October 1 as soon as possible each year. If you are receiving academic scholarships, you will also need to compete the Academic Scholarship Renewal Application for Washburn University as soon as possible. The priority deadline for the FAFSA is November 15th. The priority date for Academic Scholarship Renewal is December 1.

How do I find a student employment position on campus?

Job listings may be found on your My.Washburn account.

Go to the "Financial Services" tab and look on the center of the page.

Under "Student Employment Information" you will see the link titled "Search Student Job Vacancies". Each job listing will state whether you need to be Federal Work study eligible or if it is a departmental job. The Federal Work Study Program is only available to undergraduate students.

Any student may apply for a departmental job but you must have an award for Federal Work Study on your listed on your Awards from the Financial Aid department to be eligible for jobs listed as FWS.

The contact person will be listed and many times the method of application will be in the job description. Most student jobs start at the current minimum wage, which is now $7.25 per hour. The maximum hours a student may work is 20 hours per week, however many of the jobs on campus are for less than the maximum.

I also recommend you sign up for the Career Services web site.  You may find it at www.washburn.edu/career-services .   This is a great place to look for jobs off campus. International students may not work off campus. 

After you have been hired by a department, please make an appointment to complete your employment forms through your MyWashburn portal.  A social security card will be needed to complete the requirements, along with whichever identification you choose for your I9.

Please bring a blank check or your banking information on another bank document if you are interested in setting up Direct Deposit with payroll.   


In addition to the Social Security card you are REQUIRED to bring your Passport, I-94 and I20 forms.  If you do not have a Social Security card, you need to contact the International Programs. 

What must I do after being hired as a student employee?

  • Login to MyWashburn.

  • Select the "Financial Services" tab.

  • "Student Employment"  is located in the center of the page.

  • Schedule an appointment with Jamie McEwen to complete your employment paperwork.
  • You will need to get a Student Employee Contract Information card from your employer. The completed card is required at the time of your appointment.  

  • Bring your Social Security card to your appointment.  You cannot complete the required paperwork without your card.  If you do not have a card you will want to go to the Social Security office and get a replacement card.  This usually takes two weeks.  The Social Security office in Topeka is located at 600 SW Commerce Place. (Across the street from Red Robin and the Hollywood Theaters) Their phone number is 785-295-0100. 

  • You will need to bring identification for the I9 form. You will find the list of acceptable documents at: http://www.uscis.gov/files/form/i-9.pdf.

  • To set up direct deposit for your paycheck bring a blank check or bank verification of your account and routing numbers to your appointment.

  • You may not begin work until you have completed your employment contract

In addition to the Social Security card you are REQUIRED to bring your Passport, I-94 and I-20 forms.  If you do not have a Social Security card, you need to contact the International House. 

Can I choose to use tax information from a different year on the FAFSA?

Unfortunately, no. The tax year is not optional for the FAFSA. Per federal regulations, applicants are required to use tax information from two years prior. If you have a special circumstance that is not taken into consideration by FAFSA, contact the Financial Aid Office at (785) 670-1151 or financialaid@washburn.edu.

What if my, or my parent's, martial status has changed since filing taxes?

If you filed single in the previous tax year and have since gotten married, you will complete the FAFSA with a marital status of married and add in your spouse's tax information from the required tax year on the FAFSA.

If you filed married in the previous tax year and have since gotten divorced or separated, you will need complete the FAFSA with a marital status of divorced/separated and use your income information from the required tax year on the FAFSA.

Complete The FAFSA

When completing the Free Application for Federal Student Aid (FAFSA), please add Washburn University’s federal school code of 001949.

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