FAQs

  • Who can apply for Housing?

All students admitted to Washburn who plan to enroll full-time, are eligible to live in the university residence halls.

  • What is the cost of living on campus?

Click here to view the cost sheet for our different facilities: Cost Sheet

  • Can I live in the Washburn Village Apartments?

In order to live in the Washburn Village Apartments students must have completed a minimum of 24 post-high school college credit hours. We have many incoming first year students that have completed a number of college credits through a variety of programs during their high school career. We understand that academically students may begin their time at Washburn as Sophomores, but we have set this requirement in an effort to provide an environment where we can focus on students' first year experience and transitioning to a collegiate setting.

  • When should I submit my Housing application for the Fall?

Housing applications for the Fall become available online on the first Monday in December. We utilize a self-asigned room selection process that allows students to view open rooms in real time and select the space most suited for them. New students can expect the self-assign option to be available to them in the second week of February. Since it never hurts, we always suggest filling out your application and paying your deposit sooner rather than later.

  • What do I do if I have been put on the waiting list for housing?

There has been the occasion in which we have a wait list, but each year we have been able to place most, if not all, of the wait listed students by the second or third week of classes. The speed at which we can place students on the wait list is entirely dependent on how many contract cancellations we receive.

  • I wish to cancel my housing contract. Can I get a refund? What do I do?

In order to cancel your contract, log back into My.Washburn.edu and then the Housing Portal where you originally completed the contract. Then select the correct application and complete the cancel tab.

    • If you cancel your contract before June 1st, you will be refunded the full $300 deposit.

    • If you cancel your contract after June 1st, but before you move in, you will be refunded $100 of the $300 deposit.

    • If you cancel your contract after you have moved in, or any point throughout the academic year, you will be responsible for paying 50% of the remaining contract costs.

      • First-time, first-year students are required to live on campus, and would still owe the contracted amount. Some exceptions may apply, as outlined in the Room & Board contract.
  • How would I go about requesting a special accommodation?

We do everything we can to meet the needs of all of our students. If you require a special accommodation we ask that you contact the Student Services office to submit your request. Once you have registered with them and submitted your request, they work with us to help provide you with an option that will meet your needs. You can contact them by:

  • Which building is the best place to live?

Each of our facilities has its own set of benefits for students living on campus. We suggest that you explore the different housing options to see which facility best meets your needs.

Updated 10.16.2020

 

What happens after the University ceases face-to-face classes after Friday, November 20, 2020?

Residents have two options.

  • Students who would like to continue to stay on campus for the fall semester (November 29 – December 11) will be permitted to do so. LLC and Lincoln Hall residents who want to stay on campus over Thanksgiving break (halls close at 6 pm on Tuesday, November 24th and reopen November 29th at 9 am) will need to sign up by November 17th by 5:00 p.m. and will be responsible for paying the additional daily rate. All residents should complete this End of Fall 2020 Options Form and let us know the day they will be leaving for Thanksgiving break.

 

  • Students may leave for winter break early (this is not a move-out) and receive a room credit for the last 12 days of the fall semester (November 29 – December 11). As usual, meal plans will rollover to the spring semester. To choose this option please complete this short End of Fall 2020 Options Form by November 20, 2020.

 

Do I need to tell someone when I am leaving for Thanksgiving break?

All students are to complete the End of Fall 2020 Options Form and let us know the day they will be leaving for Thanksgiving break.

 

What do I need to before I leave for Thanksgiving break?

Each RA will have a floor meeting (different options to receive this information will be available) to share all the details regarding leaving for break. Staff will also post a check sheet on everyone’s suite door that students can use to make sure everything is done before leaving campus.

 

What if I forget something in my room during a break period?

Due to limited staffing during breaks, we do not allow students back into their room unless it is to pick up medication or something along these lines.

 

What if I want to stay on campus during Thanksgiving or Winter Break?

Students who want to stay on campus over Thanksgiving or Winter break must sign up in advance.

November 17, 2020 is the deadline to sign up for Thanksgiving break and December 4, 2020 is the

deadline to sign up for Winter break. There is a daily rate that will be charged based on your current

building and room type. To sign up for break housing, complete the appropriate form(s):

 

How much dining credit will I receive if I choose to leave early for Winter Break?

The amount of credit students receive will vary by meal plan.

  • All Access Plan: $226.67
  • Plan 450 (225 swipes per semester): $168.72
  • Declining Balance Plan: Up to $170
    • Students with a Declining Balance Plan with a balance greater than $170 will be credited $170. Remaining balances after the credit has been applied will roll to the Spring 2021 semester.
    • Students with a Declining Balance Plan with a balance less than $170 will receive a credit equaling their remaining balance.

The process of issuing credits will begin on December 3, 2020.  Remaining balances after the credit has been applied will roll to the Spring 2021 semester.

How much housing credit will I receive if I choose to leave early for Winter Break?

  • LLC Double/Private Double: $259.80
  • LLC Single: $389.76
  • Lincoln Hall Double/Private Double: $288.48
  • Lincoln Hall Single: $412.80

 

When do the halls open back up in the spring?

Students will have access to their room beginning January 14, 2021 at 9 am.

 

If I live at the Washburn Village do I have to sign up for break housing?

Break periods are already included in the room and board contract of Washburn Village residents; therefore, Village residents do not need to sign up to stay over break periods.

 

If I have already enrolled for spring classes, will my room credit (for leaving early for the fall semester) be applied to my classes?

Spring tuition is not assessed until mid to late December; therefore, a room credit that is applied before this time would not go toward spring charges. In the unlikely event that room credits were applied after spring charges are assessed (just ahead of winter break in December), room credits could be applied to spring balances. If a student still owes money for the fall semester, a room credit would be applied to those charges.

 

When should I anticipate room and board (meal plan) charges to show up on my spring semester bill?

Room and board (meal plan) are not assessed until after spring tuition is assessed which is typically mid to late December.

 

 

Will the front desk be open during breaks? 

Yes. Below are the dates and hours of front desk service during the break periods.  

 

Thanksgiving break 

Wednesday, 25th 10 am -  6 pm

Thursday, 26th    Closed 

Friday, 27th       10 am –  6 pm

Saturday 28th   10 am –  6 pm

Sunday 29th   9 am –  11 pm

 

Adjusted Desk Hours from November 30 – December 11th will be 10 am – 8 pm every day. Hours may be extended, if a need has been determined.

 

Winter break desk hours will be posted no later than October 30th.

 

Will there be a change in desk hours between Thanksgiving and Winter break? 

Yes.  Adjusted Desk Hours from November 30 – December 11th will be 10 am – 8 pm every day. Hours may be extended, if a need has been determined.

 

Will mail service run the same during break periods? 

Residential Living is waiting to confirm mail delivery dates during break periods. Once we have received finalized mail delivery dates to the residence halls and the Washburn Village, the information will be shared on our website and in the halls and the Village.

 

Are Washburn Village residents eligible to receive a room credit like LLC residents and Lincoln Hall residents.

No, Washburn Village residents are not eligible to receive a room credit. Washburn Village residents sign a room and board contract that includes all break periods; therefore, Village residents retain access to their apartments for the entire contract period.

 

Are guests permitted during break periods?

Residents must have prior approval from the Residential Living Office and their roommate and suitemates (written roommate and suitemates’ approval must be sent to resliving@washburn.edu) in order to get approval for guests. Residents are expected to follow the same guidelines for Covid-19 guest policy and visitors as described in the Guests section of the Residential Living Handbook. As a reminder, this includes overnight guest(s).

  • Why should my student choose to live on campus?

While physically distancing can leave students feeling isolated and separated from others, living on campus can help residents stay engaged and connected! We are taking measures (such as practicing physical distancing and strongly recommending face masks) to continue providing a sense of community by connecting students to others living a similar experience.

There is a member of student staff and professional staff on call 24/7/365. Our staff is trained in community building, conflict resolution, mental health, first aid/ CPR, and other campus resources. These staff members are dedicated to supporting residents in their transition to on-campus living and planning enriching programs.

Residential Living works hard to create an environment that supports academic success. Students who live on campus have a higher GPA on average than those who do not live on campus. On-campus residents are closer to their classes, which encourages them to go to class.  They are also surrounded by other students, which helps to hold each other accountable to work hard in the classroom.

  • What will move in day look like?

Move In will occur from August 11-13 to minimize the number of people in our buildings at one time. Residents will be assigned a date and timeslot based on their room location to avoid crowding in suites. Residents should receive their move in date and timeslot on July 1.

Residential Living strongly recommends limiting yourself to two guests to assist with move-in. We recommend selecting guests who are not considered to be high-risk for COVID-19.

  • Will there be a move crew?

Move Crew is one of the best traditions at Washburn.  While it will look a bit different this year, there will be a Move Crew, comprised of returning students, faculty, and staff, to assist you with moving in your belongings. If you would like Move Crew’s assistance, you will place your belongings on the designated stickers outside your building. Be sure to label all your boxes with your name and room number so Move Crew knows where to take your belongings.

  • What is being done to keep students safe & healthy?

Residential Living recommends that all residents wear facial coverings in the residence halls. We have installed additional touch-free hand sanitizing stations. Sneeze guards have been installed at all our reception desks. We have arranged our bedrooms so beds are as far apart as possible. Residence hall facilities will be cleaned more frequently. Residential Living staff will be conducting group meetings with residents via Zoom rather than face-to-face when at all possible. We have also posted CDC-created signage encouraging hand washing, physical distancing, and awareness about the symptoms of COVID-19.

Programming will be a hybrid model of both virtual and in-person, in order to reduce contact and large gatherings. In-person events will be held in smaller groups and in larger spaces or outside to accommodate physical (social) distancing.

  • Are students expected to wear masks in the residence halls?

Residential Living strongly recommends that anyone present in common spaces (such as lobbies, lounges, and study rooms) of the residence halls wears a face mask.

  • Are students expected to physically distance themselves this fall?

Yes. According to the CDC, limiting face-to-face contact with others is the best way to reduce the spread of coronavirus. Residential Living recommends residents practice physical distancing as much as possible.

  • Can students have guests in their suite/apartment this fall?

We are currently working to create a guest policy with resident safety in mine. We will provided updated information when the policy is finalized.

  • I’m concerned about having roommates for this fall, what are my options?

Residents concerned about having roommates may elect to live in a private double room in the LLC. This is a double room (with two beds) with only one resident assigned to. Private double residents are expected to follow all other Residential Living policies. Students may also elect to live in Single Rooms as well. There is a limited amount of both.

  • Do I have to pay an extra fee to have a space to myself?

Residents who elect to live in a private room will be charged an additional 35% of the room rate.

  • What do I do if I think I have Covid-19?

According to the CDC, signs and symptoms of COVID-19 may include fever/ chills, cough, shortness of breath/difficulty breathing, fatigue, aches, new loss of taste or smell, sore throat, congestion or runny nose, nausea/vomiting, or diarrhea.

If you believe you may have COVID-19, please call Washburn Student Health Services at 785-670-1470. Please do not go to Student Health Services without calling first. You should avoid contact with others if there is reason to believe you may have COVID-19.

  • Will there be changes to the dining options?

Washburn Dining Services’ operational plan will accommodate social distancing requirements while providing students a quality dining experience. The plan may change throughout the semester to address any changes in COVID-19 requirements.

Dining room seating will be reduced so that students can maintain 6 feet of social distance while eating. With reduced seating in the dining rooms, there will be options for takeout and for food service in other areas. Meals will be served on disposable paperware for eat-in and takeout options.

Face coverings meeting CDC recommendations will be required/Strongly suggested in the dining centers except while people are eating. Staff will follow additional cleaning and sanitation guidelines for dining halls and community spaces.

  • What if I have a question not on this list?
Please reach out to Residential Living at 785-670-1065 or resliving@washburn.edu with any additional questions, comments, or concerns so that we may continue to answer these!
  • What is a Private Double Room?
New for Fall 2020 is a third room type, referred to as a private double. A private double is defined as a double room that a student chooses to pay an additional cost to keep the other side of the double room to themselves. The LLC will be the only facility that will have designated private double rooms.
  • Students will sign up for a private double on the link here.
  • Private doubles will be issued on a first-come, first-serve basis; therefore, a private double is not guaranteed for everyone.
  • Students will receive confirmation of their new placement via their Washburn email address.
  • The price of a private double per semester is $3,419.00, compared to the price of a standard double room of $2,532.50 per semester.
  • If a double room is reserved as a private double, no furniture provided by Residential Living may be moved out of that space.
  • How do roommates pick the same room?

As mutually confirmed roommates (roommates that have accepted each other's requests), you have the option of assigning your roommates to rooms within a given suite. If you are the first person to go in and select a room, you can select multiple rooms within a suite and assign your roommates accordingly. This requires communication amongst you and your roommates, so make sure that you have discussed placement with your roommates.

  • I have the option to choose rooms for my roommates. Do I have to assign rooms for them?

You do not. It is an option for convenience, but it is not required. You may select a room for yourself, but note that someone else may choose the other spaces in your suite before your roommate(s) have a chance to get in and select it.

  • Why does my roommate not have the same timeslot as me?

Timeslots are assigned based on mutually confirmed roommates. If you and your roommate are mutually confirmed (both of you have accepted each other as roommates), then it could be because you or your roommate have other mutually confirmed roommates, and the system has paired your timeslot up with them instead.

  • What if my roommate does not have a timeslot?

If your roommate has expressed interest in a learning community, then they will not receive a timeslot. If that is not the case, then have them contact the Residential Living office for more assistance.

  • What if I am not available during my timeslot to select a room?

No worries! You may select a room during your timeslot, or any time afterwards. Just remember that the sooner you choose a room, the more options you will have available to you.

GET IN TOUCH WITH Residential Living

Residential Living
Washburn Residential Living Office
Living Learning Center
1801 SW Jewell Ave.
Topeka, KS 66621

Hours
Monday - Friday
8 a.m. - 5 p.m.

Phone & Email
(785) 670-1065
Fax : (785) 670-1186
resliving@washburn.edu

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