The faculty and administration of Washburn University understand the disruption of classes that occurred due to the COVID-19 crisis has been a challenge to many students. We have worked together to temporarily adjust several academic policies for the spring 2020 semester to support academic success under these extraordinary circumstances. This has been a stressful time for everyone—students, faculty, and staff—and we appreciate everyone coming together to make the best of a difficult situation. We hope that these temporary policies will help relieve some of the anxiety many students may be feeling. 

Please discuss the implications of exercising any of these policies with your academic advisor and the financial aid office, if applicable. Dropping courses or changing grading options may have consequences on your degree progress, financial aid, veterans’ benefits, athletic eligibility, and other aspects of your situation. These university policies will not override particular degree requirements, so please check with your school or department before choosing any of these options for courses required for your degree. 

These temporary policies apply to part-of-term courses (fewer than 15 weeks) that began on 2/15/2020 or later and full-term courses (15 weeks) in the spring 2020 semester, and include the following. 

‘Incomplete’ grades 

  • Students may apply to their instructor for an ‘Incomplete’ grade if they were in good standing in their course on March 6, 2020. (Please remember all aspects of ‘Incomplete’ grades must be approved by the instructor. All policies in this section must be discussed with and approved by the instructor of the course in which the student wishes to receive an ‘Incomplete’ grade.)
  • Students will have an extra semester (until the end of the spring 2021 semester) to finish the coursework for any ‘Incomplete’ grade granted.
  • At the end of the time period allowed for completion of an ‘Incomplete’ grade, if the course requirements are not completed, the student will be retroactively withdrawn from the course and the ‘Incomplete’ will be replaced with a ‘W.’
  • Students working on completing an “Incomplete” grade from fall 2019 will have an additional semester (until the end of the fall 2020 semester) to complete their coursework, if desired.


  • Students may withdraw from classes up until and after grades have been assigned, but must withdraw from any courses by Friday, May 22, 2020 at 5:00 p.m. if they choose to do so.

Grading options 

  • Students may choose the ‘A/Pass/Fail’ grading option up until and after grades have been assigned, but must do so by Friday, May 22, 2020 at 5:00 p.m. if they choose this option. (Please remember courses in a student’s major (including minor and correlate courses) cannot be taken ‘A/Pass/Fail’ without written permission from the appropriate department chair or dean, so please check with your school or department before choosing this option for any required course.)
  • Students may choose the ‘A/Pass/Fail’ grading option for more than one course.
  • Students may choose the ‘A/Pass/Fail’ grading option regardless of their completed semester credit hours or GPA.
  • For university core courses (such as EN101, MA 112, MA116, WU 101, EN 300), a grade of ‘D,’ ‘Pass,’ ‘Credit,’ or better will meet university requirements. (Please remember this will not override specific degree requirements regarding these courses, so please check with your school or department as to those requirements.)
  • Some courses may be graded credit/no credit (‘CR/NC’). Your instructor will explain to you if this is the case for your course.


  • Courses being taken this semester will not be count toward the usual “excessive repeat” maximum.

Probation and Suspension 

  • Students will not be placed on academic probation status or suspended based on their performance this semester.

Success Week 

  • Due to the loss of the week for classes and assignments after spring break, faculty may put aside “Success Week Guidelines” if they choose.

Final Exams

Final exams may be available at times in addition to those originally scheduled.

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