Washburn University Policies, Regulations and Procedures Manual

Y. Police


Table of Contents

1. Purpose

2. Definitions

3. Police Department

4. Firearms

5. Skateboarding and Rollerblading

6. Motorized Vehicles

7. Traffic Control Regulations

8. Lost and Found Property


1. Purpose. To set forth the regulations and procedures for the protection of lives and property owned by or controlled by the University, and for the maintenance of a safe learning and working environment.

2.  Definitions.  For the purpose of these regulations the following definition applies.

2.1 “Officers” means those Employees who are law enforcement officers certified by the state of Kansas and serve as such in their University capacity.

3.  Police Department. The University shall maintain a force of officers and support staff as the University Police Department.

3.1 Department Purpose. 

3.1.1 The Department’s primary purpose shall be to aid and supplement state and local law enforcement agencies in the protection of lives and property on grounds and buildings owned or controlled by the University. 

3.1.2 The Department shall be committed to providing a safe learning and working environment. This commitment shall be exercised in cooperation with University Employees, Students, and visitors.

3.2 Manual. A Department manual of regulations and procedures shall be developed and maintained by the Director of University Police for the guidance and governance of the Department. The manual shall include, but not be limited to:

  • Detailed descriptions of the officers’ responsibilities to the University community as Certified Law Enforcement Officers;
  • The professional conduct standards to be followed by the Department Employees;
  • Instructions regarding the locking of buildings;
  • Detailed regulations for use of force;
  • Guidelines for efficient response to bomb threats, natural disasters, and severe weather alerts;
  • Rules and guidelines pertaining to racial profiling; and,
  • Rules and guidelines pertaining to domestic violence.

3.3 Records. The Department shall maintain adequate records of incidents and offenses, and shall, except as otherwise required by law, maintain such records as confidential and not open to the public.

3.4 Daily Crime Log. The Director of University Police shall, in compliance with the Jeanne Clery Campus Crime Statistics Act, maintain and publish a daily log of offenses which have occurred on University property and post such log for public viewing.

4. Firearms. 

4.1 On University Property. The possession or use of firearms or other weapons of any kind on University owned or controlled property by anyone except University officers shall be prohibited except as otherwise permitted by law. 

4.2 On University Business. The possession or use of firearms or other weapons of any kind by Employees, except University officers, engaged in the performance of their duties, shall be prohibited. 

5. Skateboarding and Rollerblading. For the safety of individuals on and the protection of University property, the use of skateboards, rollerblades, roller skates, coasters or scooters of any type on University owned or controlled property or in University buildings is prohibited. 

5.1 Exception. The Director of Risk Management and Safety may authorize use of such devices during a University sanctioned event, contest, or other official function.  The operation of such devices in a reckless or dangerous manner is prohibited.

6. Motorized Vehicles. For the safety of individuals on, and the protection of, University property, the use of the motorized vehicles listed in 6.1 below on University owned or controlled property, or within University buildings is prohibited. 

6.1 Motorized Vehicle Defined. For purpose of this regulation “motorized vehicle” means, but is not limited to: 

  • Motorized skateboards;
  • Low powered cycles;
  • Low speed vehicles;
  • Motor driven cycles;
  • Motorized bicycles;
  • Toy vehicles;
  • Motorized carts; and,
  • Any similar device as defined in the Standard Traffic Ordinance for Kansas Cities.

6.2 Exceptions. 

6.2.1 The term motorized vehicle does not include:

    • Assist type motorized vehicles used by individuals who are disabled or require special transportation; and,
    • Tractors, mowers, high loaders, motorized carts, utility vehicles, or other similar devices when used by authorized University Employees in the performance of their assigned duties.

6.2.2 The prohibition does not apply when the use of such vehicles has been authorized and coordinated with the University Police Department. 

7. Traffic Control Regulations. 

7.1 Responsibility for Vehicles. Individuals operating or parking any vehicle on campus shall be fully responsible for the vehicle and contents of the vehicle.  The University has no responsibility for vehicles or their contents while the vehicle is on campus.  Individuals shall be responsible for any violations occurring while vehicles are under the control of or owned by the individual.  Vehicle ownership shall be determined through University registration or through a state motor vehicle department. 

7.2 Effective Period of Regulations. Vehicle regulations are in effect at all times.  Restricted parking spaces are available for open parking after 5:00 P.M. except as otherwise posted. 

7.3 Enforcement Authority. The ordinances of the City of Topeka, adopted Standard Traffic Ordinance for Kansas Cities, Kansas State Statutes and any regulations adopted by the Board of Regents are applicable to the operation and physical condition of any type of motor vehicle operated on the University campus.  The University is within the corporate limits of the City of Topeka.  Officers of the University Police Department, City of Topeka Police Department, Shawnee County Sheriff’s Department and the Kansas Highway Patrol have authority to enforce all ordinances and statutes on the University campus.  Violations committed on the University campus will be processed by the appropriate court or hearing officer having jurisdiction.  Fines and court costs may be assessed by the court.

7.4 Parking - Handicap Accessible. Certain parking spaces have been designated for handicap accessible parking.  Parking in designated handicap accessible parking spaces is restricted to vehicles displaying:

  • An officially issued license plate displaying the international symbol of access to the physically handicapped;
  • An officially issued placard displaying the international symbol of access to the physically handicapped; or,
  • A disabled veteran license plate issued in accordance with K.S.A 8-161 or laws of any other state.

7.4.1 Individuals desiring special parking consideration because of temporary or permanent disability must obtain a State Handicapped Parking Placard or license tag by making application at the State Office Building or County Treasurer’s Office.  The University is not authorized to allow non-handicapped individuals to park in designated handicapped accessible spaces.

7.5 Parking - Restricted. Certain parking lots and areas may be designated as permit parking only. The determination of which parking lots or areas so designated shall be subject to approval by the President.

7.5.1  Employees may apply for a restricted parking permit and parking lot access card.  Application for a restricted parking permit and parking lot access card shall be made at the University Police Department.  The restricted parking permit is a hang tag that shall be displayed by hanging the tag from the inside rear view mirror of the vehicle. 

7.5.2  Only one restricted parking permit and parking lot access card will be issued to an Employee.  Lost parking lot access cards will be replaced at a cost determined by the University.

7.5.3 Possession of a parking lot access card and/or restricted parking permit does not guarantee the holder a restricted space.

7.6 Parking - Student. Students, Student workers, and Student interns are not eligible for restricted parking privileges.

7.7  Parking—Over Length or Oversized Vehicles.  No individual shall park any vehicle on campus that cannot be legally parked in a single parking space.  Individuals requiring special parking consideration for over length or oversized vehicles shall contact the University Police Department to request arrangements for parking.

7.8  Camping or Sleeping in Vehicles.  Parking or standing any type of vehicle on campus for the purpose of camping or sleeping in or around the vehicle is prohibited without prior approval from the Director of the University Police Department.

 7.9  Prohibited Parking.  No individual shall park, stop, or stand any vehicle, anywhere on campus in violation of the following acts that are considered illegal parking:

  • Double parking or blocking streets;
  • Parking on sidewalks or grass;
  • Parking in areas restricted for Facility Maintenance Vehicle Parking Only;
  • Parking which blocks driveways or sidewalks;
  • Parking outside marked parking spaces;
  • Parking within 15 feet of a fire hydrant;
  • Parking in areas designated as no parking by signs;
  • Parking in areas designated as restricted parking without a properly displayed permit;
  • Parking in a fire lane;
  • Parking in spaces designated for handicapped parking or access way; and,
  • Any other parking violations as defined by Standard Traffic Ordinances (STO), City Ordinance, or State Statute.

7.10  Parking Violation Fees. A fee of $25.00 will be assessed for all University tickets issued to Students or Employees for parking violations (except for handicap accessible parking and fire lane parking violations).  Such fees are due and payable at the University Business Office during business hours within 5 business days of the date of issuance of the ticket.  If fees are not paid within 5 business days, a late fee of $10.00 shall be assessed.

7.11  Violation Fee—Failure to Pay.

7.11.1  Employees with unpaid parking ticket fees and/or late fees may be subject to administrative review.

7.11.2  Students with unpaid parking and/or late payment fees shall have a hold placed on their transcripts and re-enrollment until such fees are paid in full.

7.12  Removal of Illegally Parked Vehicles.  Any vehicle parked in violation of any parking regulation may be deemed a common nuisance and the nuisance abated by removal of the vehicle in accordance with Topeka Municipal Code 10.25.010.  The University Police will attempt to contact the owner of the vehicle and demand removal of the vehicle prior to the University removing the vehicle.  The cost of abatement, including towing and impound storage fees shall be the responsibility of the owner of the vehicle.

7.13  Vehicle Operation—Pedestrians.  Vehicles shall yield to all pedestrians in accordance with the Standard Traffic Ordinance.

7.13.1  Pedestrians shall obey all traffic regulations while on campus.

7.14  Vehicle Operation—Speed Limits.  The speed limits on the University Campus shall be:

  • 20 MPH on all streets and roadways on campus; and,
  • 12 MPH in all parking lots, driveways, and parking lot access ways.

7.15  Motor Vehicle Accidents.  All motor vehicle accidents occurring on the University campus shall be reported to the University Police Department.  The University Police Department will conduct a proper investigation of all motor vehicle accidents as required by law.  The Topeka Police Department also has jurisdiction to investigate all accidents occurring within the City of Topeka.

7.16  Hearings.  Any individual who desires to contest the issuance of a University ticket issued to the individual may request a hearing in accordance with the following procedure:

  • A complaint regarding the ticket must be made in person at the University Police Department;
  • If the individual is not satisfied with the disposition of the complaint regarding the ticket, the individual may request a review of the ticket by the Parking Ticket Review Board.  The individual must submit, in writing, to the Director of University Police the reason(s) for requesting a review of the ticket.  The written request for a review must be delivered to the Director of University Police within 5 business days after the day the ticket was issued;
  • Upon receipt of the written request for a review, the Director of University Police will schedule a hearing before the Parking Ticket Review Board.  The Parking Ticket Review Board will consist of two Students appointed by the Washburn Student Government Association, one classified and one administrative Employee appointed by the Staff Council, and one faculty member appointed by the Faculty Senate.  The Parking Ticket Review Board will meet and render its decision within 5 business days after the hearing; and,
  • The decision of the Parking Ticket Review Board shall be final and is not subject to further review.

8.  Lost and Found Property.

8.1  Purpose.  To set forth regulations and procedures for the handling of lost and found property. 

8.2  Definitions.

8.2.1 "Lost Property" means abandoned property, or unattended personal property which a person has lost or misplaced in public spaces on University controlled property. 

8.2.2  "Negotiable Instrument" means, but is not limited to, checks, drafts, financial cards, stocks, and unused airline tickets.

8.2.3  "Abandoned property" is any property left in a locker, residence hall room, closet, or other space provided by the University or a University Department.

8.3 Individual Employee Responsibility. 

8.3.1  Employees who find hazardous or suspicious material shall immediately contact the University Police Department.

8.3.2  Employees who find lost property on University controlled property shall turn it in to the University Police Department or the main office of another University Department as follows:

  • Clothes-To a University Department near the point where the item(s) is found;
  • Books-To a University Department near the point where the item(s) is found or to the academic Department of the subject area of the book; and,
  • All other items-To the nearest University Department or the University Police Department.

8.3.3 Misappropriation of lost property may be deemed theft or fraud.

8.4 Department Responsibilities.  Departments receiving lost property shall obtain:

  • Contact information for the individual who turned in the item;
  • Description of property found;
  • Date and approximate time found;
  • Location where found; and,
  • The name of any witness(es) to the finding.

8.4.1 The Department shall make reasonable efforts to contact the owner of the lost property beginning not later than the following business day.

8.4.2  When the property is not claimed at the Department;

  • Clothes may be donated to a charitable not-for-profit organization or discarded after two weeks within an academic term;
  • Books shall be delivered to the University Bookstore after two weeks within an academic term;
  • Cash or negotiable instruments shall be turned in to the University Police Department the same day received; and,
  • All other property shall be delivered to the University Police Department within three business days from the date the property is received in the Department.

8.4.3  The University Police shall:

  • Inventory and record all lost property turned in;
  • Issue a receipt to the individual turning in the property; and,
  • Keep a copy of the receipt issued.

8.4.4  Upon receipt of the property, University Police shall make reasonable efforts to return the property to the owner. 

8.4.5  University Police shall not accept:

  • Clothing;
  • Hazardous or suspicious material; or,
  • Lost property from University Departments without information required by Section 8.4 above.

8.5 Storage and Disposal of Non-Negotiable Property.

8.5.1 The University Police Department shall store lost property received, excluding cash and negotiable instruments, for a minimum of two weeks within an academic term.  If unclaimed within that period the property shall be transferred to Inventory Control Services.

8.5.2 For a period of not less than 90 days, Inventory Control Services shall store and maintain the property transferred to it, after which it shall:

  • Donate it to a charitable not-for-profit organization;
  • Conduct a public sale; or,
  • Dispose of as trash (junk).

8.5.3 Inventory Control Services shall record the disposition of such property.

8.5.4 Proceeds from the sale of found non-negotiable property shall belong to the University and shall be deposited in the General Fund.

8.6 Storage and Disposal of Cash and Negotiable Instruments.  All found cash and negotiable instruments received by the Police Department shall be delivered to the Business Office by the close of the business day received or the next business day if received when the Business Office is closed.  The Business Office shall safeguard unclaimed cash or negotiable instruments for a period of not less than 90 days.

8.6.1 Unclaimed negotiable instruments shall be reported and delivered to the State Treasurer by the VPAT or designee in accordance with the Kansas Disposition of Unclaimed Property Act.

8.7  Processing Claim of Ownership.  When an individual claims ownership of lost property the University Department holding the property shall:

  • Obtain from the claimant:
  • Picture identification;
  • Identifiable description of the item(s) lost;
  • Probable location of the loss;
  • Approximate date of the loss; and,
  • Where applicable, proof of ownership;
  • If satisfied the claimant is the owner of the found property, return it to the individual; and,
  • Have the claimant sign a receipt for the item.