1. Purpose. To set forth the regulations and procedures for the implementation and administration of the University’s classification and compensation programs.
2.1 “Classification” means a grouping of jobs based on similarity in type of work, level of responsibility and independent judgment, extent of authority, reporting structure, and other job-related factors to which a job title is assigned and for which a standard range of compensation and minimum requirements are established.
2.2 “Classification Review” means the process of evaluating the assigned duties and responsibilities of a Position, to determine whether the Position is Classified or Administrative, Exempt or Non-exempt, and the appropriate job title.
3. Position Descriptions. A description of duties, responsibilities, and minimum qualifications, shall be written on the University "Position Description for Administrative and Classified Positions" form for each Position.
3.1.1 The Department Head or designee shall:
3.1.2 The Director of Human Resources or designee shall:
3.2 New Positions. A Position description for new Positions shall be submitted to the Department of Human Resources for classification review.
3.2.1 Human Resources shall provide a classification determination to the Department Head, Area Head, and/or Budget Director upon completion of the classification review.
3.2.2 No Position shall be established in Banner until a classification review has been completed and budgetary approval granted.
3.3 Reclassification Requests. Department Heads may request reclassification of a Position when it appears assigned duties and responsibilities have changed significantly or when an imminent change in assigned duties and responsibilities is pending.
3.3.1 An updated Position description shall accompany each reclassification request.
3.3.2 The Director of Human Resources or designee shall conduct a classification review upon receiving a reclassification request and shall notify the Department Head of the determination.
3.3.3 Reclassification may be to a higher or lower level of classification.
3.4 Reclassification and Pay.
3.4.1 The incumbent’s pay must fall within the established pay range when a Position has been reclassified to a higher level.
3.4.2 An incumbent’s pay may be increased upon upward reclassification of a Position.
3.4.3 An incumbent’s pay shall normally not be decreased upon a Position being reclassified to a lower classification.
4.1 Intent. Compensation paid to Employees is intended to:
4.2 Classified Compensation Schedule. The University shall maintain a Classified Compensation Schedule for Non-exempt Employees which shall include a minimum and maximum hourly wage range for each classification.
4.3 Director Responsibilities. The Director of Human Resources shall be responsible for:
4.4 Minimum Wage. No University Employee shall be compensated at a rate less than the federal minimum wage.
4.5 Overtime Pay. Non-exempt Employees shall be compensated at a higher rate for any hours worked over 40 during a work week.
4.5.1 The higher rate shall not be less than 1 and 1/2 times the Employee’s regular hourly rate.
4.5.2 Hours worked do not include personal and sick leave hours, holiday hours, and other leave hours.
4.5.3 Supervisors shall organize work so that:
4.5.4 Overtime shall be reviewed routinely by the Department Head.
4.6 Fund Source and Rate of Pay. The source of funds shall have no bearing on the rates of pay established for Positions.
5.1 Non-exempt and Student Employees. The pay period for these Employees shall be 2 weeks.
5.2 Exempt Employees. The pay period for these Employees shall be a calendar month.
5.3 Schedule of Pay Dates. The schedule of pay dates for all Employees shall be issued by the Payroll Office.
6.1 Promotions and Rate of Pay. When promoted, an Employee’s rate of pay will be determined as follows:
6.2 Transfers and Rate of Pay. There shall be no change in hourly rate for Employees who are transferred.
6.3 Demotions and Rate of Pay. The rate of pay for a Demoted Employee shall be within the hourly wage range of the classification to which Demoted. The rate normally will be lower than the rate received by the Employee prior to the Demotion.
6.4 Returning Employees. When a former Employee is re-employed in a Non-exempt Position and in the classification in which previously employed, the rate of pay will exceed the rate the Employee was receiving previously only when:
6.4.1 Rate May be Less. The rate of pay for a former Employee may be less than the rate the Employee was receiving previously.
7. Accumulated Leave. Employees shall retain accumulated leave balances when changing University Positions. However, this does not apply when the Employee moves to a Position which is not eligible for leave.
8.1 Exception. Employees who have a basic annual contract of 1.0 FTE and who do not have faculty rank may be assigned to teach University courses, and receive extra remuneration for the service. This exception is subject to the following regulations: