Human Resources seeks candidates for a TRAC-7 Grant Specialist position in the Office of Sponsored Projects. This position reports to the Sponsored Projects Accountant and the Sponsored Projects Director.
TRAC-7 Grant Accounting
Review and assess payment vouchers, purchase requisitions and other accounting documents to verify accuracy and ensure compliance with grant terms and adherence to University policies and procedures.
Work with staff at Washburn University and at consortium schools to obtain needed documentation and remain apprised of procurement activities. Track and monitor all grant-related equipment purchases for the Washburn Institute of Technology (WIT) and consortium partners to make sure all equipment purchases are recorded and tracked properly.
Create, update and maintain spreadsheets and other records detailing the financial transactions of the TRAC-7 grant and all the consortium partners to facilitate tracking and monitoring of grant expenditures.
Reconcile grant records with the internal accounting system at Washburn University (WU) on a monthly basis to ensure financial transactions are recorded accurately and appropriately according to University and grant standards. Research identified discrepancies and prepare journal entries to initiate corrections as appropriate, or alert the Accountant as appropriate when discrepancies are more problematic or of a greater, non-routine concern.
Compile and format financial data from consortium partners to aid in preparation of project reports and/or grant reports to the US Department of Labor, and to monitor and track compliance with grant requirements. Work closely with the Accountant to facilitate review of financial documentation and obtain approvals that will allow payments to partners under grant agreements.
Establish and maintain files of reports and documents received from consortium partners as a resource for data compilation.
Aid the Grant Accountant in preparation for internal and external audits of the grant’s financial activity and record-keeping.
Work closely with WU/WIT grant personnel to prepare for site visits/audits at consortium schools, retrieving or obtaining documentation, finalizing reports, etc.
Contact consortium partners to obtain needed or missing financial documentation.
Program Compliance Tracking
Compile and format progress reports from consortium partners to aid in preparation of project reports and/or grant reports to the US Department of Labor, and to monitor and track compliance with grant requirements.
Establish and maintain files of reports and documents received from consortium partners as a resource for report compilation.
Aid Grants Facilitator in preparation for internal and external audits of the grant’s program activity and record-keeping.
Contact consortium partners to obtain needed or missing program documentation.
Perform other duties as assigned or necessary in support of TRAC-7 grant activity.
REQUIRED: Bachelor’s degree in accounting, business or finance with completion of at least 6 hours in accounting. Proficiency in Microsoft Office, especially Word and Excel. Must be organized, have good verbal and written communication skills, ability to adapt to change and work well in a team environment.
PREFERRED: 3 years of accounting experience. Experience with federal grants, in higher education, and using a large integrated software system.
Submit a letter of interest, resume, Resume Supplement for Administrative Positions, copy of official college transcript(s), and names and phone numbers of three professional references to firstname.lastname@example.org or to Washburn University Human Resources, 263 Morgan Hall, 1700 SW College, Topeka, Kansas 66621. Review of applications will begin August 26, 2013, and continue until a suitably qualified candidate has been identified. Salary is upper $20K to low $30K commensurate with qualifications. Excellent fringe benefits package. Employment at Washburn University may be conditioned upon satisfactory completion of a background check.
TO ENRICH EDUCATION THROUGH DIVERSITY, WASHBURN UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER. CANDIDATES FROM UNDER-REPRESENTED GROUPS ARE ENCOURAGED TO APPLY.