Philosophy & Religious Studies

Constitution of *The Philosophy Club*

Article I (Name)

The name of the organization shall be:  The Philosophy Club

Article II (Objective, Aims, or Purpose)

It shall be the purpose of The Philosophy Club to meet on a semi-regular basis to discuss philosophy-related topics.

Article III (Membership and Eligibility Criteria)

Section A:  To maintain registration of this organization, we agree to the following regulations:

  1. Abide by the established policies of the University, Board of Regents and the State of Kansas prohibiting discrimination in membership.
  2. Abide by all University policies, campus regulations, federal, state and local laws.
  3. Maintain an advisor who is at least a ¾ time member of the WU faculty, staff or administration.
  4. Maintain a current copy of this constitution on file in the Office of Student Activities & Greek Life.
  5. Maintain a current listing of officers, and members on file in the Office of Student Activities & Greek Life.

Section A: Membership is open to:

  1. Any enrolled University student who applies for membership.
  2. Any member of the Washburn University Community, including faculty and staff,_who applies for membership.
  3. __________________________________________________________________

Section B: Dues and collection procedures (if any):

  1. The fiscal year of the organization shall be from 8/12 to 5/13 (month/year). The amount of annual dues shall be determined each year by _______________________________________________
  2. Dues shall not exceed___________________$0______________________ per year.
  3. The disbursement of dues shall not be based on race, creed, religion, sex, or national origin.

Article IV (Voting) 

Section A: A quorum will be 30%. 

Section B: Each member in good standing may vote.

Section C: Proxy voting is allowed by the following process:

___________________________________________________________________________

___________________________________________________________________________

Article V (Officers)

Section A: The Philosophy Club shall have a President, Vice President, Secretary and/or Treasurer, Advisor (these titles may vary for your organization, or you may choose not to have officers at all but to have team leaders of equal standing and operate on a consensus model). These officers comprise the Executive Committee or Board.

Section B: All officers must be members of The Philosophy Club.

Section C: The term of office shall be from____8/12_______ to _____5/13_______  (month/year).

Section D: Election of officers shall be held annually . At least two weeks notice shall be given before the election meeting. Nominations shall be initiated from the floor and elections done by a ballot. The person receiving majority vote will be elected.

Section E: Any officer may be removed from membership by a two-thirds vote of the Executive Board. Any officer removed may appeal to the general membership. Said officer shall be considered reinstated with two-thirds approval of the members.

Section F: Any vacancy that may occur in an office shall be filled by appointment by the president pending ratification at the next group business meeting.

Article VI (Define Duties of Officers)

* This is only one possible way to organize duties; you may consider a different division of labor for your officers.

Section A: President

  1. The president shall be the chief executive officer
  2. The president shall appoint all committee chairpersons
  3. The president, with approval of the executive board, directs the budget
  4. Vacancies in offices will be filled by appointment of the President with approval of the general membership.

Section B: Vice President

  1. The vice president shall be the parliamentarian for the organization.
  2. The vice president shall assume the duties of the president should the office become vacant, or in the absence of the president.
  3. The vice president will keep and have available current copies of the constitution and bylaws.
  4. The vice president will be responsible for scheduling programs.

Section C: Secretary

  1. The secretary shall be responsible for keeping the minutes of all meetings and the meetings of the executive board.
  2. The secretary will provide a copy of the minutes for each officer and keep a master file.
  3. The secretary shall maintain a complete and accurate account of attendance and membership status.

Section D: Treasurer

  1. The treasurer shall keep a current record of all financial transactions.
  2. The treasurer shall develop quarterly reports containing a list of all receipts and disbursements and distribute them among the membership.
  3. The treasurer will be responsible fur checking the accuracy of all bills and invoices and paying them correctly and on time.
  4. The treasurer will perform other duties as directed by the president.

Section E: Advisor

  1. The advisor shall assist the group in their execution of roles and responsibilities.
  2. The advisor shall provide feedback to the organization regarding its operation and functioning.
  3. The advisor shall serve as a resource.
  4. The advisor should provide advice upon request, and also should share knowledge, expertise and experience with the group.
  5. The advisor will be a non-voting member of the organization. 

Article VII (Structure of Group Committees)

Section A: The following committees (other than Executive Board) shall be appointed by the President subject to ratification by the organization during a regular business meeting.

1. N/A___________________________________________________________________

2. _________________________________________________________________________

3. _________________________________________________________________________

Section B: The duties of the standing committees shall include: (provide details of responsibilities respective to the committee): N/A_____________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Article VIII (Notice of Meetings)

Section A: The times for regularly scheduled meetings shall be ______________________ .

Section B: At least _____7_____ days notice shall be given for each regular business meeting.

Section C: Special or emergency meetings may be called with less than _____2_______ (hours/days) notice by the Executive Board.

Section D: The meetings shall include a quorum, order of business and disposition of the minutes.

Article IX: (Parliamentary Procedure)

Section A: (Example) Robert’s Rules of Order Revised shall be followed by the organization in all cases involving parliamentary procedure when it does not conflict with the constitution.

Section B: The rules may be suspended by two-thirds vote of the present membership.