UMAPS

Mailing Services

The mailing department in University Mail and Printing Services has a wide variety of options to meet your needs, including:

  • Mailing Packages
  • Mailing First Class Mail
  • Determining Postage
  • Bulk Mail Sorting and Labeling
  • Using digital files (provided) to print addresses directly on printed projects
  • Campus distributions
  • Inserting and sealing envelopes

 

Q: How do I submit work to be mailed?

Request for mailing items may be submitted through the use of a hardcopy requisition form. Information containing mailing addresses can be submitted by email to heidi.crosland@washburn.edu or charlene.mccready@washburn.edu.

Q: How do I fill out the mailing requisition form?

Please fill out the top row starting with department name. The job number field will be filled in by University Mail and Printing Services.

Mailing Requisition form (.pdf)

Section 1

Please enter the FOAPAL number you wish to charge for the mailing services provided. The name of the person to contact if questions arise should be the requester, unless indicated otherwise, so include a contact number. The person responsible for the account must be on the signature line for the requisition to be processed. The date needed is the date on which the mailing is to be finished.

Section 2

Indicate if you will be using First Class Postage (metered), Bulk Mail Postage or UPS by checking the appropriate box. If you are not sure which rate/service your USPS mailing qualifies for, see the US Post Office web site or call UMAPS at extension 1606.

Section 3 and 4

Sections three and four are for work completion and billing purpose and will be filled out by UMAPS staff.

 

Q: Who do I contact with questions on how to prepare my requisition form?

For printing help call extension 1605. For mail services help call extension 1606. You can also visit the Ichabod Service Center in the Memorial Union to meet with the helpful staff about your requisition questions. You can also email UMAPS at

umaps-graphics@washburn.edu.

Postal Regulations

Q: How do I know if my mailing qualifies as bulk mail?

Check out the US Post Office website   or call UMAPS at extension 1606. You can also email UMAPS at umaps-graphics@washburn.edu.

Q: How do I know if my mailing qualifies for nonprofit postage rates?

Check out the US Post Office website  or call UMAPS at extension 1606. You can also email UMAPS at umaps-graphics@washburn.edu.

Q: What sizes are acceptable for postcards?

Check out the US Post Office.

Other Services

Paper and Envelope Orders

Paper and envelopes can be ordered through University Mail and Printing Services with the use of a printing requisition.  Paper and envelope orders can be delivered through campus mail or picked up in UMAPS.

Information

Located in the Ichabod Service Center in the Memorial Union, University Mail and Printing Services often provides visitors with information about the campus. The University Mail and Printing Services staff is available to answer any questions on:

  • How to prepare originals for copying
  • How to prepare digital images and files
  • How to fill out the printing and mailing requisition form
  • US Postal Regulations

Feel free to contact us by phone (ext.1605), in person (the Ichabod Service Center in the Memorial Union), or by email at umaps-graphics@washburn.edu

Billing

Q: Who do I contact with questions on my bill?

Call University Mail and Printing Services at extension 1605 for questions on billing for print jobs or come to the Ichabod Service Center in the Memorial Union to meet with our helpful billing staff. You can also email UMAPS at umaps-graphics@washburn.edu.

Q: When is my bill due?

University Mail and Printing Services will bill clients for completed jobs at the end of each month. The University policy allows five business days after month's end for UMAPS to complete the billing and present it to the business office.